Finance Assistant

Headhunters recruitment; Oos-Kaap; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Headhunters recruitment in the Eastern Cape invites applications for an experienced Finance Assistant to support the finance team across revenue, debtors, creditors and month-end processes.

Applicants require at least 3 years in a similar finance support role, a bookkeeping certificate or diploma, strong Excel skills, and a commitment to confidentiality and process improvement during audits and month‑end close.

Qualifications

• Minimum 3 years in a financial supporting role.
• Certificate or diploma in Bookkeeping.
• Strong knowledge of basic accounting principles.
• Proficient in bookkeeping to trial balance.
• Proficient in Microsoft Office (especially Excel).
• Willingness to work flexible hours during audits or month-end close.
• Demonstrates a high level of confidentiality when handling sensitive financial and payroll information.
• Ability to adapt to new systems and processes with a continuous improvement mindset.

Responsibilities

• Process and reconcile transactions for the Cheque Bank Account.
• Review accuracy of daily revenue reports and update templates with new revenue codes, budget allocations, and monthly formulas.
• Monitor daily cash‑ups, receive onto financial system, and follow up on outstanding queries or variances.
• Process sales journals and ensure all control checks are correctly performed.
• Issue and process petty cash requests daily.
• Conduct weekly petty cash counts, reconcile balances, sign off, and ensure adequate change supply.
• Facilitate cash‑in‑transit collections and ensure safety procedures are followed.
• Process debtors including DB transfers, statements, and reconciliations.
• Maintain portals and handle all related billing and payments.
• Process recurring monthly invoices and manage virtual card payments for bookings and reservations.
• Process supplier invoices and perform statement reconciliations.
• Prepare and submit approved weekly and monthly creditor payments.
• Manage and reconcile control accounts including: Speed point, EFT, Pay Genius, Vouchers, Cash, Direct Bills, Levy.
• Conduct regular float counts and ensure accurate reconciliation.
• Process journal entries for promotions, inventory adjustments, prepayments, and accruals.
• Perform month‑end reconciliations across all relevant accounts.
• Maintain proper records and audit trails for all month‑end processes.
• Process refunds once the authorised and signed refund sheet is received.
• Act as a liaison with operational departments to resolve outstanding finance‑related matters daily.
• Provide clear and professional communication to internal stakeholders regarding financial queries.
• Process transactions accurately to maintain satisfaction and resolve billing concerns.
• Collaborate with the finance and operations teams to ensure accuracy and timely completion of financial processes.
• Maintain professional relationships with suppliers, staff, and service providers.
• Support the preparation of monthly financial reports.
• Assist with maintaining compliance with financial controls and audit protocols.
• Ensure timely and accurate submission of reconciliations, payments, and journals.
• Ensure safe handling and storage of all financial documentation and cash‑related items.
• Follow internal financial procedures and controls.
• Maintain compliance with VAT and audit documentation requirements.
• Assist during audits or reviews by providing accurate financial records.
• Take initiative in improving existing processes for greater efficiency.
• Perform any reasonable duties assigned by the Bookkeeper or Finance Manager.

Skills

Confidentiality

Flexibility

Continuous improvement mindset

Education

Bookkeeping certificate or diploma

Tools

Microsoft Excel

Job description

Our client, a prominent name in the Eastern Cape (Karoo region), is seeking to employ an experienced Finance Assistant to join their team.

Minimum of 3 years in a financial supporting role secures.

Requirements:

• At least 3 years’ experience in a similar finance support role.
• Certificate or diploma in Bookkeeping.
• Strong knowledge of basic accounting principles.
• Proficient in bookkeeping to trial balance.
• Proficient in Microsoft Office (especially Excel).
• Willingness to work flexible hours during audits or month-end close.
• Demonstrates a high level of confidentiality when handling sensitive financial and payroll information.
• Ability to adapt to new systems and processes with a continuous improvement mindset.

Responsibilities but not limited to:

Revenue and Banking

• Process and reconcile transactions for the Cheque Bank Account.
• Review accuracy of daily revenue reports and update templates with new revenue codes, budget allocations, and monthly formulas.
• Monitor daily cash‑ups, receive onto financial system, and follow up on outstanding queries or variances.
• Process sales journals and ensure all control checks are correctly performed.

Petty Cash and Cash Handling

• Issue and process petty cash requests daily.
• Conduct weekly petty cash counts, reconcile balances, sign off, and ensure adequate change supply.
• Facilitate cash‑in‑transit collections and ensure safety procedures are followed.

Debtors Management

• Process debtors including DB transfers, statements, and reconciliations.
• Maintain portals and handle all related billing and payments.
• Process recurring monthly invoices and manage virtual card payments for bookings and reservations.

Creditors Management

• Process supplier invoices and perform statement reconciliations.
• Prepare and submit approved weekly and monthly creditor payments.

Control Accounts

• Manage and reconcile control accounts including:
• Speed point, EFT, Pay Genius, Vouchers, Cash, Direct Bills, Levy.
• Conduct regular float counts and ensure accurate reconciliation.

Month‑End Support

• Process journal entries for promotions, inventory adjustments, prepayments, and accruals.
• Perform month‑end reconciliations across all relevant accounts.
• Maintain proper records and audit trails for all month‑end processes.

Refunds and Operational Support

• Process refunds once the authorised and signed refund sheet is received.
• Act as a liaison with operational departments to resolve outstanding finance‑related matters daily.

General Administration and Additional Duties

• Provide clear and professional communication to internal stakeholders regarding financial queries.
• Process transactions accurately to maintain satisfaction and resolve billing concerns.
• Collaborate with the finance and operations teams to ensure accuracy and timely completion of financial processes.
• Maintain professional relationships with suppliers, staff, and service providers.
• Support the preparation of monthly financial reports.
• Assist with maintaining compliance with financial controls and audit protocols.
• Ensure timely and accurate submission of reconciliations, payments, and journals.
• Ensure safe handling and storage of all financial documentation and cash‑related items.
• Follow internal financial procedures and controls.
• Maintain compliance with VAT and audit documentation requirements.
• Assist during audits or reviews by providing accurate financial records.
• Take initiative in improving existing processes for greater efficiency.
• Perform any reasonable duties assigned by the Bookkeeper or Finance Manager.