Financial Administrator

Advtech; Gauteng; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Advtech Schools Division seeks an organised Finance & Administrative Support professional to assist the Brand Accountant and Campus Bursars. You will ensure financial processes, records, and documentation are maintained, while supporting debtor management, procurement, and student administration across campuses.

The role requires strong Excel skills, attention to detail, and the ability to balance multiple tasks with deadlines, delivering service across the school network.

Qualifications

• Strong administrative and organisational skills required.
• Excellent attention to detail is essential.
• Strong follow-up and coordination abilities for multiple campuses.
• Good communication and relationship-building skills across stakeholders.
• Ability to manage multiple tasks and meet deadlines.
• Strong customer service orientation and confidentiality.
• High integrity and discretion in handling information.
• Intermediate to advanced Excel skills are preferred.

Responsibilities

• Provide administrative support to finance teams and campus bursars.
• Ensure compliance with financial processes, policies and internal controls.
• Assist with finance-related projects and record-keeping.
• Process learner withdrawal and transfer documentation across campuses.
• Support debtor management campaigns and parent account follow-ups.
• Coordinate procurement requests and raise purchase orders for approved vendors.
• Maintain vendor documentation and assist with onboarding of new suppliers.
• Build relationships with staff, suppliers and internal stakeholders.
• Provide professional, responsive support to all campuses.

Skills

Administrative skills

Attention to detail

Follow-up / coordination

Communication & relationship-building

Multitasking & deadlines

Customer service orientation

Integrity & confidentiality

Excel proficiency

Education

Grade 12 (Matric)

Finance / Admin diploma or certificate

MS Office proficiency

Tools

Microsoft Excel

Job description

The Advtech Schools Division leads the private sector in the field of education, contributing meaningfully towards the sustainable development of human capacity in South Africa.

Key Responsibilities

Finance & Administrative Support

• Provide administrative support to the Brand Accountant and Campus Bursars.
• Ensure compliance with financial processes, procedures, policies and internal controls.
• Assist with finance-related projects and administrative tasks as required.
• Maintain accurate records and supporting documentation.
• Follow up on outstanding invoices, slips, delivery notes and supporting documentation from school administration staff.

Student Administration & Revenue Assurance

• Process and compile learner withdrawal documentation.
• Compile learner transfer documentation between campuses.
• Assist with validation hold reviews and the lifting of approved validation holds.
• Review attendance reconciliations and identify potential billing discrepancies from a "bums-on-seats" perspective.
• Support Campus Bursars in ensuring learner billing accuracy and completeness.

Debtors Support

• Assist with debtor management campaigns and parent account follow-ups.
• Participate in debtor calling campaigns as directed by Campus Bursars.

Procurement Administration

• Coordinate procurement requests
• Raise purchase orders for:
  • Makro purchases
  • Builders Warehouse purchases
  • Procurement card reloads and purchases
  • Other approved operational purchases
• Track procurement requests and provide updates to stakeholders.
• Follow up on outstanding approvals and supplier queries.
• Maintain vendor documentation and support new vendor onboarding.
• Assist staff with procurement-related queries and requests.

Stakeholder Support

• Work closely with Campus Bursars across the portfolio.
• Build effective relationships with school staff, suppliers, GSS, and other internal stakeholders.
• Provide professional, responsive, and service-oriented support to all campuses.

Key Competencies

• Strong administrative and organisational skills.
• Excellent attention to detail.
• Strong follow-up and coordination skills.
• Good communication and relationship-building skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong customer service orientation.
• High levels of integrity and confidentiality.
• Intermediate to advanced Excel skills.

Education & Qualifications

Minimum Requirements

• Grade 12 (Matric).
• Diploma or Certificate in Finance, Business Administration, Office Administration, or a related field would be advantageous.
• Strong Microsoft Excel and Microsoft Office skills.
• Valid driver's license and own transport advantageous.

Experience

• 3 to 5 years' experience in a finance administration, school administration, debtors administration, or similar administrative role.
• Experience working with procurement processes and supplier administration.
• Experience working with student administration, billing, or debtors processes would be advantageous.
• Experience within the education sector would be advantageous.
• Basic financial and accounting knowledge would be beneficial but is not a requirement.