Financial Administrator

Click Learning; Johannesburg; On-site; ZAR 360,000 - 540,000; Full time

Benefits offered by this job

5% Pension Fund Contribution -Employer

Death cover – Employer

LTE Data for work

Annual leave: 20 days

Job summary

Click Learning in Johannesburg is seeking a detail-oriented Financial Administrator to own the day-to-day transactional engine of our finance function. You will cover payables, receivables, cashbook, and reconciliations in a fast-moving EdTech environment.

You will manage the full P2P cycle with Xero, generate invoices for funders and schools, maintain AR, issue SARS Section 18A certificates, and support monthly and quarterly reporting. Strong process and SARS compliance experience highly valued.

Qualifications

• Diploma or equivalent in Bookkeeping/Financial Accounting or related field.
• Minimum 3 years as a financial administrator with solid bookkeeping skills including AP/AR, bank reconciliations, and cashbook processing.
• Experience with 3-way matching, PO workflows, and payment preparation.
• Xero experience is non-negotiable.
• Proficient with Google Workspace or Microsoft Excel; knowledge of SARS compliance is an advantage.

Responsibilities

• Manage full procure-to-pay (P2P) cycle, including PO creation, 3-way matching and invoice capture in Xero.
• Verify supplier invoices for accuracy before processing.
• Prepare supplier reconciliations and manage payment staging per terms; review overdue creditors.
• Generate customer invoices and billing statements for funders and schools; maintain AR ledger and follow up on payments.
• Allocate daily bank transactions across platforms and Xero; issue Section 18A certificates per SARS requirements.
• Update cash flow forecast daily/weekly; perform monthly reconciliations and provide financial analysis for reporting packs.
• Draft and maintain SOPs; drive process improvements and ensure audit-readiness and SARS compliance.

Skills

Accounts payable / accounts receivable

Bank reconciliations / cashbook

3-way matching / PO workflows /payment

SARS compliance awareness

Google Workspace / Excel

Education

Diploma in Bookkeeping/Financial Accounting or related

Tools

Xero

Google Workspace (Docs, Sheets)

Microsoft Excel

Job description

Click Learning is tackling South Africa’s education crisis with smart, scalable solutions that make a real difference. We deliver interactive online programmes that boost literacy, numeracy, and digital skills for primary school learners in under-resourced communities. By combining technology with on-the-ground support, we’re helping children build the foundations they need for long-term success and to build sustainable livelihoods. As a secondary outcome, we create jobs for previously unemployed youth to support in the schools and provide them with skills development to move onto better employment opportunities. We’re growing—and we’re looking for people who want their work to matter. Click Learning is one of the leading EdTech organisations in Africa. With rapid growth over the past few years and now maturing as an organisation, Click reaches over 235,000 learners in 316 schools, with over 23,000 devices under management, overseeing 1,000+ youth facilitators and 85 core staff in 4 head offices.
We are looking for a detail-oriented Financial Administrator to own the day-to-day transactional engine of our finance function. This is a hands-on role for someone who takes pride in accuracy, thrives on process, and is comfortable working across payables, receivables, cashbook, and reconciliations in a fast-moving environment.

What you'll do?

Payments & Creditors

• Manage the full procure-to-pay (P2P) cycle, including purchase order creation, 3-way matching, and invoice capture in Xero
• Verify supplier invoices for accuracy and completeness before processing
• Prepare and maintain supplier reconciliations and manage payment staging per contractual terms
• Perform regular reviews of outstanding commitments and overdue creditors

Income & Debtors

• Generate accurate customer invoices and billing statements for funders and schools
• Maintain the accounts receivable ledger and actively follow up on outstanding payments
• Allocate daily bank transactions across multiple banking platforms and Xero
• Issue Section 18A tax certificates in compliance with SARS requirements

Cashbook & Reporting

• Update the cash flow forecast daily and weekly; monitor upcoming commitments proactively
• Perform comprehensive monthly reconciliations and provide clean financial analysis to the finance team
• Support the preparation of quarterly, bi-annual, and annual reporting packs

Process & Compliance

• Draft and maintain SOPs for all significant transaction classes
• Identify and drive process optimisation projects
• Ensure full audit-readiness and compliance with SARS, and internal controls

Technical skills required:

• Diploma in Bookkeeping, Financial Accounting, or a related field
• Minimum 3 years’ experience in a financial administrator with solid bookkeeping skills: accounts payable, accounts receivable, bank reconciliations, cashbook processing
• Experience with 3-way matching, PO workflows, and payment preparation
  
• Xero experience is non-negotiable
• Proficient in Google Workspace (Docs, Sheets) or Microsoft Excel
  
• Understanding of Section 18A certificates and SARS compliance is an advantage

What we are looking for in an individual:

• An individual who is able to build solid relationships and communicate effectively with various stakeholders
• A self-starter who can work autonomously while maintaining open communication with the team
• Highly organised with the ability to manage multiple deadlines simultaneously
• Comfortable in a fast-paced, evolving environment with a lean toward process improvement
• Has a desire to learn and continuously improve on his/her organisational knowledge and skills
• An individual that takes the initiative to solve problems with speed and efficiency
• A team player who is approachable
• Has great attention to detail
• Is positive and patient
• Honest, ethical, and committed to confidentiality and compliance.

What we are offering

• Salary Inclusive of the following benefits
  • 5% Pension Fund Contribution - Employer
  • Death cover – Employer
  • LTE Data for work
  • Annual leave: 20 days