Finance Officer

Recruit'd; Johannesburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Recruit'd seeks a meticulous Bookkeeper with 35+ years of experience to manage A/R and A/P in Xero for the Operations & Maintenance division. You will handle invoice processing, VAT compliance, bank reconciliations, and monthly reporting, ensuring accurate records across multiple financial systems while maintaining timely communications with clients and suppliers.

The role requires strong Excel skills, attention to detail, and the ability to support month-end processes in a busy environment.

Qualifications

• Higher Certificate/Diploma in Bookkeeping, ICB, or equivalent.
• Minimum 35 years' bookkeeping experience with full-function A/R and A/P.
• Hands-on proficiency in Xero.
• Strong VAT knowledge and accounting compliance.
• Excellent Excel skills and multi-system familiarity.
• Detail-oriented with strong accuracy in financial data.
• Good communication for professional payment follow-ups.

Responsibilities

• Process client invoices in Xero for Operations & Maintenance, ensuring VAT and terms accuracy.
• Follow up on outstanding payments and maintain aged debtors analysis.
• Process supplier payments in Xero and banking platform per approvals.
• Create and reconcile bills from purchase orders and supporting docs.
• Maintain Xero records for all O&M transactions including reconciliations and GL allocations.
• Respond to client/supplier invoice queries promptly.
• Prepare regular debtors and creditors reports for Finance Manager.

Skills

Accounts receivable

Accounts payable

VAT knowledge

Excel

Attention to detail

Communication skills

Month-end processes

Education

Higher Certificate/Diploma in Bookkeeping/ICB or equivalent

Tools

Xero

Excel

Job description

Minimum Requirements

Higher Certificate/Diploma in Bookkeeping, ICB, or equivalent A minimum of 35 years' bookkeeping experience, ideally including full-function accounts receivable and accounts payable Demonstrable, hands-on proficiency in Xero Solid working knowledge of South African VAT and general accounting compliance requirements Strong Excel skills and comfort working across multiple financial systems Excellent attention to detail and a high level of accuracy when processing financial data Strong communication skills, with the confidence to follow up on payments professionally with clients Prior experience in an operations, facilities, or maintenance services environment Experience supporting month-end processes

Main Accountabilities

Process client invoices in Xero for the Operations & Maintenance department, ensuring accuracy of line items, VAT treatment, and billing terms Follow up proactively on outstanding client payments, maintaining an up-to-date debtors' age analysis and escalating overdue accounts as needed Load and process supplier payments in Xero and the relevant banking platform, in line with internal approval and authorisation controls Create and reconcile bills from pre-loaded and approved purchase orders, matching them correctly to statements and supporting documentation Maintain accurate, up-to-date records in Xero for all O&M transactions, including bank reconciliations and general ledger allocations Respond to client and supplier queries relating to invoices, statements, and payments in a timely and professional manner Prepare regular debtors and creditors reports for the Finance Manager