Finance Officer

Recruit'd; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Recruit'd in South Africa seeks an experienced bookkeeper to manage Xero-based invoicing for the Operations & Maintenance team. You will ensure VAT compliance, monitor debtors, and process supplier payments with accuracy.

The role emphasises attention to detail, Excel proficiency, and communication with clients and suppliers. Prior O&M environment experience is highly valued; month-end duties are included.

Qualifications

• Higher Certificate/Diploma in Bookkeeping, ICB, or equivalent.
• 3–5 years' bookkeeping experience including full-function A/R and A/P.
• Proficient in Xero and VAT compliance; solid Excel skills.

Responsibilities

• Process client invoices in Xero for the Operations & Maintenance department with accuracy.
• Follow up on outstanding payments and maintain debtors age analysis; escalate overdue accounts.
• Load and process supplier payments in Xero and banking platform per approvals.
• Create and reconcile bills from PO to statements with supporting docs.
• Maintain up-to-date Xero records for O&M transactions including reconciliations.
• Respond to invoice, statement, and payment queries promptly.
• Prepare regular debtors and creditors reports for Finance Manager.

Skills

Xero proficiency

Excel

VAT knowledge

Attention to detail

Communication skills

Debtors age analysis

Month-end processes

O&M experience

Education

Higher Certificate/Diploma in Bookkeeping, ICB, or equivalent

Tools

Xero

Job description

Minimum Requirements:

• Higher Certificate/Diploma in Bookkeeping, ICB, or equivalent
• A minimum of 3–5 years' bookkeeping experience, ideally including full-function accounts receivable and accounts payable
• Demonstrable, hands‑on proficiency in Xero
• Solid working knowledge of South African VAT and general accounting compliance requirements
• Strong Excel skills and comfort working across multiple financial systems
• Excellent attention to detail and a high level of accuracy when processing financial data
• Strong communication skills, with the confidence to follow up on payments professionally with clients
• Prior experience in an operations, facilities, or maintenance services environment
• Experience supporting month-end processes

Main Accountabilities:

• Process client invoices in Xero for the Operations & Maintenance department, ensuring accuracy of line items, VAT treatment, and billing terms
• Follow up proactively on outstanding client payments, maintaining an up‑to‑date debtors' age analysis and escalating overdue accounts as needed
• Load and process supplier payments in Xero and the relevant banking platform, in line with internal approval and authorisation controls
• Create and reconcile bills from pre‑loaded and approved purchase orders, matching them correctly to statements and supporting documentation
• Maintain accurate, up‑to‑date records in Xero for all O&M transactions, including bank reconciliations and general ledger allocations
• Respond to client and supplier queries relating to invoices, statements, and payments in a timely and professional manner
• Prepare regular debtors and creditors reports for the Finance Manager