Finance Clerk: Expense Creditors

Rory Mackie & Associates; Cape Town; On-site; ZAR 167,400 - 223,200; Full time

Job summary

A leading South African fashion retailer is looking for an Expense Clerk to join their team in Cape Town. You will ensure timely payment of suppliers and resolve issues effectively. Your responsibilities include validating expense invoices, processing invoices and credit notes, and preparing reconciliations for creditor accounts. A minimum of 2 years creditors’ experience and strong skills in MS Excel are essential. Join a dynamic team environment focused on quality and operational excellence.

Qualifications

• Minimum of 2 years creditors' experience.
• Knowledge of VAT and valid tax invoice requirements.
• Experience within a team dynamic would be advantageous.

Responsibilities

• Reporting to the Expense supervisor.
• Validate expense invoices including tax details daily.
• Process invoices and credit notes.
• Prepare accurate reconciliations for creditors accounts.
• Resolve accounts queries timeously.
• Compile payment runs.
• Manage and monitor Expense Creditors inbox.
• Deal with audit queries.

Skills

Strong computer skills: Microsoft Office suite

Excellent working knowledge of MS Excel

Ability to handle and resolve client queries

Ability to work as part of a team

Attention to detail

Education

Matric

Tools

Oracle Financials

Job description

Overview

Our client is a leading South African fashion retailer with a well-established reputation in the clothing retail industry. The organisation operates in a fast-paced retail environment and is known for its focus on quality, customer experience, and operational excellence within the fashion and retail space.

The Expense Clerk forms an integral part of the Expense team. The core function is to ensure timely payment of suppliers and resolution of issues. As well as working as a business partner with the rest of the company to ensure that quality relationships with suppliers are maintained.

Responsibilities

• Reporting to the Expense supervisor
• Daily validation of expense invoices including tax details
• Processing of invoices and credit notes
• Complete and prepare accurate reconciliations for creditors accounts
• Timeous resolution of accounts queries
• Follow up with supplier and resolve any outstanding queries
• Compilation of payment runs
• Managing and monitoring Expense Creditors inbox
• Adhering to weekly and monthly deadlines
• Dealing with audit queries

Requirements

• Matric plus relevant work experience
• A minimum of 2 years creditors’ experience
• Knowledge of VAT and the requirements for a valid tax invoice
• Experience within a team dynamic would be advantageous

Competencies

• Strong computer skills: Microsoft Office suite (Outlook, Excel, Word), Oracle Financials
• Excellent working knowledge of MS Excel essential
• Ability to interact confidently with superiors and suppliers
• Ability to handle and resolve client queries accurately and timeously
• Ability to co‑coordinate and complete month‑end functions
• Ability to work as part of team
• Prioritise work appropriately
• Ability to meet to tight deadlines/work under pressure
• Self‑starter, self‑motivated and self‑managed
• Good communicator
• Organised, focused and goal‑oriented
• Team orientated
• Attention to detail
• Good energy and attitude