Finance and Admin Administrator

Samancor Chrome; Burgersfort; On-site; ZAR 89,000 - 123,000; Full time

Job summary

Samancor Chrome Ltd. in Limpopo seeks a general secretary to support Mancom Managers with daily admin, calendar management, and visitor reception.

You will handle telephone calls, emails, travel arrangements, and prepare reports, while monitoring office supplies and maintaining filing systems, in a professional and confidential office environment.

Qualifications

• Provide general secretarial support to department managers.
• Maintain calendar and manage visitor flow.
• Capture requisitions on SAP and prepare reports.
• Handle office supplies and filing.
• Maintain confidentiality and professional conduct.

Responsibilities

• Receive, attend to and direct visitors in the reception area.
• Process incoming and outgoing telephone calls.
• Update Managers Outlook calendar and filter emails.
• Co-ordinate meetings and travel arrangements.
• Monitor and control office supplies.
• Process departmental invoices in SAP.
• Compile general reports.
• Maintain office filing system and departmental library.
• Maintain maintenance of office equipment.
• Provide general secretarial support to department managers.

Skills

Calendar management

Visitor reception

Communication

Professionalism

Tools

SAP

IMS

EBMS

Chromedoc

Coupa

MES

Job description

Purpose Of The Job

To provide a general secretarial service to Mancom Managers.

Purpose Of The Job

To provide a general secretarial service to Mancom Managers.

Job Responsibilities

BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES:

Safety, Health, Environment And Quality

• Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk
• Participate and comply with SHEQ requirements (SHEQ Toolbox)
• Utilise the Integrated Management System (IMS) to initiate and report SHEQ status

Customers

• Ensure Customer Satisfaction

Visitors

BUSINESS PROCESSES:

• Receive, attend to and direct visitors in the reception area

Telephone

• Process incoming and outgoing telephone calls

Mail

• Receive, distribute and dispatch mail in an office environment
• Update the Managers Outlook calendar as required
• Filter the Managers E-Mail in their absence and respond to urgent E-Mails

Meetings And Functions

• Plan and prepare meeting communications
• Co-ordinate meetings, minor events and travel arrangements

Supplies

• Monitor and control office supplies
• Order and distribute office supplies

Sap

• Process departmental Invoices

Reports

• Compile general reports

General Office Administration

• Maintain the office filing system
• Maintain the Departmental library
• Monitor and control the maintenance of office equipment
• Conduct any other general office administration as required

Workplace Competencies

Systems:

• Microsoft Programs
• Samancor Chrome Systems (IMS, EBMS, Chromedoc, SAP, Coupa, MES)

Skills

Financial Management:

• Conduct basic financial transactions
• Administer credit purchase transactions
• Administer payments and expenses

Business

• Apply basic business principles
• Comply to legal requirements in business
• Behave in a professional manner in a business environment

Admin

• Process numerical and text data in a business environment
• Manage time and work processes within a business environment
• Identify and maintain the types of records required in own industry and understand why it is necessary to create evidence and maintain confidentiality
• Receive and execute instructions

Computers

• Work with information technology in an accounting environment
• Operating computer systems

Sherqc

• Maintain health, safety and security within the internal environment

Knowledge

• Demonstrate an understanding of the daily duties as general secretary to the department managers, including receiving of visitors, handling of the managers calendars. Ordering and monitoring control of office supplies, capturing requisitions on SAP, compile reports and any other general office administration.