Finance Administrator

DLK Group; Cape Town; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid work environment

3-month contract opportunity

Pinelands office location

Market-related remuneration

Job summary

DLK Group in Cape Town seeks a Finance Administrator to manage daily financial operations including contractor administration, timesheets, invoices and payments. You will collaborate with Finance, People & Culture, Client Engagement and consultants to ensure accuracy and timely processing.

We value accuracy, ownership and proactive problem solving. The role is hybrid with office-based work in Pinelands and potential for growth within the finance function.

Qualifications

• 3+ years' relevant experience in finance administration, bookkeeping, accounts payable, accounts receivable or a similar role.
• Qualified in Finance, Accounting, Bookkeeping or related field.
• Practical experience using Xero or similar accounting software.
• Experience working with customer and supplier invoices, purchase orders, debtors and creditors.
• Good understanding of financial reconciliations and supporting documentation.
• High level of numerical accuracy and attention to detail.

Responsibilities

• Verify contractor and consultant information on Zoho People.
• Check timesheets, contractor invoices, agreed rates and supporting information for accuracy.
• Prepare and process customer and supplier invoices in Xero.
• Maintain accurate debtor and creditor records.
• Monitor client purchase orders, available balances and expiry dates.
• Ensure client invoices are aligned to approved timesheets, rates, purchase orders and billing periods.
• Submit invoices and supporting documentation through client portals where required.
• Follow up on outstanding client payments and invoice queries.
• Prepare contractor and supplier payments for review and approval.
• Reconcile supplier statements, invoices and payments.
• Maintain finance spreadsheets, trackers and supporting schedules.
• Assist with month-end, year-end and audit requirements.
• Maintain accurate finance documentation on SharePoint.
• Liaise professionally with consultants, contractors, suppliers, clients and internal teams.
• Provide general finance administration support where required.

Skills

Financial Administration

Accounts Payable

Accounts Receivable

Operations coordination

Attention to detail

Education

Finance/Accounting qualification

Tools

Xero

Zoho People

SharePoint

Job description

At DLK, we are intentional about the people we bring into our business. Experience and technical ability matter, but so do attitude, ownership, reliability and the way you work with others.

We are looking for a Finance Administrator who takes pride in getting things right, follows through and understands that their work has an impact on our consultants, clients, suppliers and the wider business.

This role supports the day-to-day financial operations of DLK across contractor administration, timesheets, purchase orders, invoicing, debtors, creditors and payments. You will work closely with Finance, People & Culture, Client Engagement and our consultants.

We need someone who is organised, dependable, comfortable working to deadlines and willing to question something when it does not look right.

Key Responsibilities

• Verify contractor and consultant information on Zoho People.
• Check timesheets, contractor invoices, agreed rates and supporting information for accuracy.
• Prepare and process customer and supplier invoices in Xero.
• Maintain accurate debtor and creditor records.
• Monitor client purchase orders, available balances and expiry dates.
• Ensure client invoices are aligned to approved timesheets, rates, purchase orders and billing periods.
• Submit invoices and supporting documentation through client portals where required.
• Follow up on outstanding client payments and invoice queries.
• Prepare contractor and supplier payments for review and approval.
• Reconcile supplier statements, invoices and payments.
• Maintain finance spreadsheets, trackers and supporting schedules.
• Assist with month-end, year-end and audit requirements.
• Maintain accurate finance documentation on SharePoint.
• Liaise professionally with consultants, contractors, suppliers, clients and internal teams.
• Provide general finance administration support where required.

Requirements

• Relevant qualification in Finance, Accounting, Bookkeeping, Business Administration or a related field.
• 3+ years' relevant experience in finance administration, bookkeeping, accounts payable, accounts receivable or a similar role.
• Practical experience using Xero or similar accounting software.
• Experience working with customer and supplier invoices, purchase orders, debtors and creditors.
• Good understanding of financial reconciliations and supporting documentation.
• High level of numerical accuracy and attention to detail.
• Strong organisational skills and the ability to manage deadlines.
• Good written and verbal communication skills.
• Ability to work independently, take ownership and follow tasks through to completion.

Experience with Zoho People, SharePoint, contractor administration, timesheet verification or working within a consulting environment would be advantageous.

What Will Help You Succeed in This Role

Success in this role will come from how you approach your work as much as from your technical experience.

• Taking ownership and following tasks through to completion.
• Working accurately and checking information before it moves to the next stage.
• Asking questions when something does not make sense.
• Managing deadlines with urgency without compromising quality.
• Communicating professionally and treating colleagues, consultants, clients and suppliers with respect.
• Being dependable and keeping others informed when something may affect a deadline or outcome.
• Being willing to learn, adapt and contribute where support is needed.
• Bringing a practical, constructive and solution-focused approach to your work.

At DLK, we value people who take responsibility for their contribution, work well with others and help create an environment where everyone can do their best work.

At DLK, we want to create a working environment that supports both accountability and flexibility.

• This role will initially be offered as a 3-month limited duration engagement, giving both you and DLK the opportunity to assess whether the role, team and working environment are the right fit before considering a longer-term opportunity.
• For someone who demonstrates strong capability, ownership and continued growth, there is the potential to develop into a broader finance leadership role over time, including progression towards a Finance Manager position.
• The role is based at our Pinelands office.
• We work in a hybrid environment, with selected Wednesdays available as work-from-home days.
• Flexible working hours are available, with the option to work 08:00–16:30 or 08:30–17:00.
• You will have exposure to different parts of the business and the opportunity to build broader experience across finance, operations and consulting support.
• You will be part of a small, agile team where your contribution is visible and where there is room to learn, take ownership and grow.
• Remuneration is market-related and aligned to the experience and requirements of the role.