FICA Administrator

BHBW South Africa Proprietary Limited; Johannesburg; On-site; ZAR 320,000 - 520,000; Full time

Job summary

BHBW South Africa Proprietary Limited is seeking an experienced administrator to support the New Equipment section. You will prepare customer quotations, capture data accurately, check for completeness, and distribute approved quotes while maintaining files and supporting documentation.

The role also covers FICA reporting, travel bookings, POs and Cloud quote administration, with a focus on safety and KPI achievement.

Qualifications

• Grade 12 / National Senior Certificate.
• Administrative or business-related certificate would be advantageous.
• 10 years of experience.

Responsibilities

• Assist with the preparation of customer quotations using approved pricing and information provided by the Sales team.
• Capture quotation information accurately on the relevant system or template.
• Check quotations for basic completeness and accuracy before submitting them for review.
• Make authorised amendments to quotations as instructed.
• Distribute approved quotations to the relevant Sales Representative or customer.
• File and maintain copies of quotations and supporting documentation.
• Assist with following up on outstanding quotation information.
• FICA compliance
• Group Travel Bookings
• PO’s and Migo’s
• Administration on Cloud quote and magnitude
• Compile FICA reports using information available from the relevant company systems and source documentation.
• Capture and update information required for FICA reporting.
• Check information for completeness before submitting reports for review.
• Identify missing information and follow up with the relevant Sales team member.
• Maintain copies of completed FICA reports and supporting documentation.
• Assist with updating FICA reports as required.
• Maintain a safe working environment (according to safety policy and procedures)
• Achieve individual Balanced Scorecard and KPIs
• Effective self-management and performance ownership
• Adherence to any reasonable instruction

Skills

Excel

Word

PowerPoint

FICA

Cloud quotes

Reports

Education

Grade 12 / National Senior Certificate

Administrative certificate (advantageous)

Tools

FICA system

Cloud quote tool

Job description

Purpose of the Role

To provide administrative and clerical support to the New Equipment section of the business.

Key Performance Areas

• Assist with the preparation of customer quotations using approved pricing and information provided by the Sales team.
• Capture quotation information accurately on the relevant system or template.
• Check quotations for basic completeness and accuracy before submitting them for review.
• Make authorised amendments to quotations as instructed.
• Distribute approved quotations to the relevant Sales Representative or customer.
• File and maintain copies of quotations and supporting documentation.
• Assist with following up on outstanding quotation information.
• FICA compliance
• Group Travel Bookings
• Po’s and Migo’s
• Administration on Cloud quote and magnitude
• Compile FICA reports using information available from the relevant company systems and source documentation.
• Capture and update information required for FICA reporting.
• Check information for completeness before submitting reports for review.
• Identify missing information and follow up with the relevant Sales team member.
• Maintain copies of completed FICA reports and supporting documentation.
• Assist with updating FIC reports as required.
• Maintain a safe working environment (according to safety policy and procedures)
• Achieve individual Balanced Scorecard and KPIs
• Effective self-management and performance ownership
• Adherence to any reasonable instruction

Qualification, Experience and Competencies

Minimum Qualification

• Grade 12 / National Senior Certificate.
• An administrative or business-related certificate would be advantageous.

Minimum Experience

• 10 years

Competencies

• Excel, Word, Power point, Fica, Cloud quote, Reports