Facilities Stock and Procurement Controller

Headhunters; Port Alfred; On-site; ZAR 201,000 - 312,000; Full time

Job summary

Headhunters (South Africa) is seeking a Facilities Stock and Procurement Controller to manage stock, procurement, and related administrative duties from our Port Alfred offices.

You will maintain stock records, prepare purchase orders, liaise with suppliers, and support budget monitoring while ensuring confidentiality and compliance with health and safety policies. The role requires strong Excel skills and the ability to work independently as well as in a team.

Qualifications

• Grade 12 (Matric) is required.
• Minimum 3 years’ administrative and stock control experience.
• Experience in inventory, stores management and workflow management.
• Proficient in Microsoft Office, especially Excel, Word and Outlook.
• Valid driver’s license and own vehicle.

Responsibilities

• Provide admin support while maintaining stock records and inventory control.
• Maintain departmental records, reports, filing and administrative documentation.
• Coordinate procurement documentation, including obtaining quotations and prepare purchase orders, and monitoring deliveries.
• Receive, issue and monitor stock, and assist with scheduled stock counts and inventory reconciliations.
• Assist with budget monitoring by capturing and reconciling expenditure and maintaining accurate financial records.
• Liaise with suppliers and service providers to support the efficient operation of the department.
• Support compliance with organisational policies, health and safety requirements, and administrative procedures.
• Maintain confidentiality of organisational information and documents.

Skills

Stock control

Procurement processes

Inventory management

Microsoft Excel

Microsoft Word

Microsoft Outlook

Communication skills

Confidentiality

Driver's license

Education

Grade 12 (Matric)

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Facilities Stock and Procurement Controller

Reference PE004143

Location Eastern Cape, Port Alfred

Salary Interval Monthly

Package None-negotiable

Description Requirements:

• Covers purchasing and stock control for maintenance materials, building repairs, plumbing, electrical supplies, lighting, tools and general facilities consumables.
• Grade 12 (Matric).
• Minimum of 3 years’ experience in an administrative and stock control environment.
• Experience in inventory, stores management, and workflow management.
• Procurement, invoicing and contractor administration.
• Computer literate, proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Excellent communication and interpersonal abilities.
• Ability to work independently as well as within a team.
• Ability to maintain confidentiality and exercise discretion when handling organisational information.
• Valid driver’s license and own vehicle.

Responsibilities but not limited to:

• Provide comprehensive administrative support while maintaining accurate stock records and effective inventory control.
• Maintain departmental records, reports, filing systems, and administrative documentation.
• Coordinate procurement documentation, including obtaining quotations and prepare purchase orders, and monitoring deliveries.
• Receive, issue, and monitor stock, and assist with scheduled stock counts and inventory reconciliations.
• Assist with budget monitoring by capturing and reconciling expenditure and maintaining accurate financial records.
• Liaise with suppliers and service providers to support the efficient operation of the department.
• Support compliance with organisational policies, health and safety requirements, and administrative procedures.
• Maintain confidentiality of organisational information and documents.

Please note that if you do not receive a response within 2 weeks, your application has been unsuccessful.