Facilities Manager: Own the New Office & Smooth Ops

Mama Money; Cape Town; On-site; ZAR 350,000 - 550,000; Full time

Job summary

Mama Money is seeking a Facilities Manager to own and run our new Cape Town office. This hands-on role covers maintenance, safety, supplier management, budgets and office projects as we scale.

You will lead the day-to-day operations and partner with People & Talent and IT to ensure a productive, safe, and welcoming environment for the team. We're looking for an absolute operator who takes ownership, spots problems early and follows things through, with 5+ years in facilities or similar roles and

Qualifications

• 5+ years’ experience in facilities management, office operations, property, hospitality or a similar hands-on environment.
• Experience managing suppliers, contractors and service providers.
• Good working knowledge of health & safety requirements in South Africa.
• Experience managing budgets, quotes, contracts and operational spend.
• Strong organisation, attention to detail and follow-through.
• The confidence to manage multiple priorities and solve problems independently.
• Strong communication and relationship-building skills.
• Experience with office moves, building projects, space planning or property management is advantageous.

Responsibilities

• Run the office: Take day-to-day ownership of the office and building.
• Keep the space clean, safe, functional, well maintained and looking great.
• Proactively identify and resolve maintenance, operational and safety issues.
• Manage cleaning, security, access control, waste, pest control and other building services.
• Set up and maintain preventative maintenance schedules.
• Own health, safety & compliance: Ensure the office meets relevant health & safety requirements in South Africa.
• Manage fire safety, emergency procedures, drills and incident reporting.
• Keep inspections, certificates, servicing and compliance documentation up to date.
• Manage workplace security, access and visitor processes.
• Manage the money: Own the facilities budget and day‑to‑day operational spend.
• Manage quotes, purchase orders, invoices and supplier costs.
• Track spend against budget and identify opportunities to improve value and efficiency.
• Make the office work for our team: Be the go‑to person for office and facilities‑related queries.
• Manage office supplies, equipment and workplace procurement.
• Coordinate furniture, equipment and office reconfigurations as we grow.
• Partner with People & Talent and IT on onboarding, access and workplace requirements.
• Manage office projects and coordinate contractors and internal stakeholders through to completion.
• Look for practical ways to improve the office experience, efficiency and sustainability.

Skills

Facility management

Vendor management

Health & safety compliance

Budgeting & cost control

Organisational skills

Stakeholder management

Job description

Mama Money is seeking a Facilities Manager to own and run our new Cape Town office. This hands-on role covers maintenance, safety, supplier management, budgets and office projects as we scale.

You will lead the day-to-day operations and partner with People & Talent and IT to ensure a productive, safe, and welcoming environment for the team. We're looking for an absolute operator who takes ownership, spots problems early and follows things through, with 5+ years in facilities or similar roles and