Facilities Administrator - Durban Ops & Procurement

MANCOSA; Durban; On-site; ZAR 180,000 - 240,000; Full time

Job summary

MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, invites applications for a Facilities Administrator based in Durban. The role delivers administrative support to the Facilities Department, handling procurement, supplier payments, stock control and general facilities operations.

The ideal candidate will have at least 2 years of admin experience, be proficient with Sage, and possess strong organizational and communication skills.

Qualifications

• Grade 12 / Matric.
• Minimum 2 years' administrative experience.
• Experience with Sage or similar procurement/accounting system.
• Facilities, operations or office administration experience advantageous.

Responsibilities

• Procurement and Financial Administration: create and process requisitions, generate POs, reconcile supplier accounts, follow up on invoices.
• Stores and Inventory Management: maintain stock levels, monitor usage, conduct stock checks.
• Overtime Administration: collect and submit monthly overtime claims.
• Facilities Request Management: monitor requests on Freshdesk, coordinate with service providers and internal teams, close completed requests.
• General Facilities Support: assist with maintenance projects, office moves, and ad hoc duties including driving tasks when required.

Skills

Administrative skills

Organizational skills

Financial reconciliation

Record-keeping

Attention to detail

Communication skills

Interpersonal skills

Multi-tasking

Microsoft Office

Driver's license

Education

Grade 12 / Matric

Administrative qualification (advantageous)

Tools

Sage

Job description

MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, invites applications for a Facilities Administrator based in Durban. The role delivers administrative support to the Facilities Department, handling procurement, supplier payments, stock control and general facilities operations.

The ideal candidate will have at least 2 years of admin experience, be proficient with Sage, and possess strong organizational and communication skills.