Facilities Admin Lead — Real Estate (Durban)

Placements24; Durban; On-site; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Leadership opportunities

Growth and development support

Office-based role

Job summary

Placements24 seeks a highly experienced Senior Administrative Officer to oversee administrative functions for facilities management in Durban. This office-based role requires hands-on leadership, strong vendor management, and a focus on tenant satisfaction across a portfolio of properties.

You will coordinate with maintenance teams, manage budgets, and ensure compliance with safety regulations while supporting operational excellence and growth opportunities for the organization.

Qualifications

• Extensive experience as Administrative Officer or similar in facilities management.
• Strong knowledge of facilities management principles and practices.
• Excellent organizational, planning, and multitasking abilities.
• Experience with Archibus or CMMS is advantageous.
• Budget management and financial documentation experience.
• Strong communication and stakeholder management skills.
• Experience in the Durban, KwaZulu-Natal region preferred.

Responsibilities

• Manage day-to-day administrative operations for the facilities management department.
• Coordinate with external contractors and vendors for maintenance, repairs, and upgrades, ensuring SLAs are met.
• Maintain detailed records of building systems, maintenance schedules, and incident reports.
• Process invoices, track budgets, and prepare financial reports for facilities operations.
• Develop and implement administrative procedures to improve efficiency and cost-effectiveness.
• Serve as liaison between tenants, property managers, and maintenance staff, addressing inquiries.
• Oversee procurement of supplies and equipment for facility operations.
• Ensure compliance with health, safety, and environmental regulations across all facilities.
• Assist in planning and execution of minor renovation projects from an administrative standpoint.

Skills

Administrative leadership

Facilities management

Vendor management

Budgeting

Microsoft Office

Communication

Tools

Archibus

CMMS

Job description

Placements24 seeks a highly experienced Senior Administrative Officer to oversee administrative functions for facilities management in Durban. This office-based role requires hands-on leadership, strong vendor management, and a focus on tenant satisfaction across a portfolio of properties.

You will coordinate with maintenance teams, manage budgets, and ensure compliance with safety regulations while supporting operational excellence and growth opportunities for the organization.