EXECUTIVE SECRETARY D102

University of Venda; South Africa; Presencial; ZAR 210.000 - 320.000; Jornada completa

Descripción de la vacante

University of Venda invites applications for the role of Executive Secretary D102 within the University Registrar office. The successful candidate will support the Deputy Registrar’s office, manage schedules, prepare reports and coordinate office workflows.

The position requires a relevant bachelor's degree or national diploma with several years of experience, strong administrative skills, confidentiality, and the ability to work under pressure in a university setting.

Formación

• Bachelor's degree with at least 3 years relevant experience or a 3-year National Diploma with 4 years relevant experience.
• Ability to multitask, follow complex instructions and compile reports, minutes, presentations, letters and memoranda.
• Knowledge of software programs; proactive, respectful, methodical with attention to detail and thoroughness.
• Ability to work in a high-pressure, deadline-driven environment with minimum supervision and confidentiality.

Responsabilidades

• Plan, manage, monitor and support the Deputy Registrar’s office and ensure smooth running.
• Coordinate and maintain effective office procedures and workflows for the Deputy Registrar’s office.
• Verify accuracy and reliability of information to support decisions.
• Draft the office budget, process orders, and report expenditures.
• Provide administrative support for Directorate meetings.
• Assist in compiling reports for committees and stakeholders.
• Manage the diary of the Deputy Registrar.

Conocimientos

multitask

follow complex instructions

compile reports

take minutes

prepare presentations

prepare letters & memoranda

secretarial coordination

confidentiality

high-pressure environment

Educación

Bachelor's degree + 3 years experience

National Diploma (3-year) + 4 years experience

Herramientas

Microsoft Office

Descripción del empleo

University of Venda -> Vice Chancellor and Principal -> University Registrar

Job Title

EXECUTIVE SECRETARY D102

Grade 9

Job Type

Support - Univen Funded

Closing Date

24/10/2026

Job Requirements

Job Requirements

• The candidate should have a relevant Bachelor's degree coupled with three years’ relevant experience or alternatively a three-year National Diploma plus four years’ relevant experience.
• She/he must have the ability to multitask, follow complex instructions as well as compile reports, minutes, presentations, letters and memoranda.
• The candidate must also have relevant knowledge of software programs. Envisaged for appointment to this position is a proactive, respectful, methodical and forward-planning person with attention to detail and thoroughness in completing work tasks.
• Ability to work in a high-pressure, deadline-driven environment with minimum supervision and a high level of integrity and confidentiality as well as excellent office administration.

Duties:

• Plan, manage, monitor and support the activities of the Deputy Registrar’s office and ensure the smooth running of the office.
• Coordinate and maintain effective office procedures and efficient workflows for the Deputy Registrar’s office.
• Verify accuracy, validity and reliability of information to ensure that decisions/recommendations made by the Deputy Registrar are based on correct information.
• Responsible for drafting the office budget, placing orders against office funds and reporting on expenditures.
• Provide administrative and secretarial support for Directorate meetings.
• Provide administrative support in the compilation of various reports for submission to committees as well as various stakeholders.
• Manage the diary of the Deputy Registrar.