Departmental Secretary (Internal Applicants Only)

Cape Peninsula University of Technology; Cape Town; Sur place; ZAR 180 000 - 240 000; Plein temps

Résumé du poste

Cape Peninsula University of Technology in Cape Town is seeking a Departmental Secretary (Internal Applicants Only) to provide secretariat and administrative support to the Infrastructure Development and Facilities Management department. The role includes front office duties, correspondence, diary management and procurement support.

Requirements: National Diploma in Office Management/Business Admin or equivalent, at least two years’ secretarial experience in higher education, and strong MS

Qualifications

• National Diploma in Office Management and Technology, Business Administration, Public Administration or equivalent.
• At least two years' secretarial and/or office administration experience in a Higher Education institution.
• Proficiency in MS Office suite (MS Word, Excel, Power Point, Outlook etc.).
• Excellent written and verbal communication.

Responsabilités

• Correspondence management.
• Database administration.
• Department liaison.
• Secretariat support including writing of meetings minutes.
• Records Administration.
• Administrative support for departmental staff.
• Administrative support for the departmental procurement process.
• Inbound and outbound calls management.
• General office operations.
• Team/department support.
• Perform any other functions as may be assigned by the Line Manager.

Connaissances

Secretarial support

MS Office proficiency

Written and verbal communication

Data entry / records management

Formation

National Diploma in Office Management & Technology or equivalent

Outils

MS Office

Description du poste

Departmental Secretary (Internal Applicants Only) - (8993)

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Job Title

Departmental Secretary (Internal Applicants Only)

Faculty

Support / Admin Department

Department

Cape Peninsula University of Technology -> Infrastructure Development and Facilities Management

Campus/ Location

Job Type

Permanent

Occupational Function

Support / Admin

Number of Positions

1

Annual Salary Package (incl. Medical Aid rate based on principal member only)

To be confirmed

Advert Closing Date

18/10/2026

Job Purpose

To provide secretariat/administrative support for the department to ensure effective and efficientrendering of quality service by the way of handling front office administration, correspondence and
general enquiries. Facilitate departmental procurement processes, accurate data capturing, databaseadministration, diary management and phone coverage. To work as a team member through contributing
to department's activities, which require team support including but not limitedto record keeping and secretarial support for departmental meetings.

Job Knowledge, Skills and Experience

• A National Diploma in Office Management and Technology, Business Administration, Public Administration or equivalent.
• At least two (2) years' secretarial and/or office administration experience in a Higher Education institution.
• Proficiency in MS Office suite (MS Word, Excel, Power Point, Outlook etc.).
• Excellent written and verbal communication.

Key Performance Areas / Principal Accountabilities

• Correspondence management
• Database administration
• Department liaison
• Secretariat support including writing of meetings minutes
• Records Administration
• Administrative support for departmental staff
• Administrative support for the departmental procurement process
• Inbound and outbound calls management
• General office operations
• Team/department support
• Perform any other functions as may be assigned by the Line Manager

• Thorough knowledge of office administration
• Thorough knowledge of database management
• Good oral and written communication skills
• Knowledge of creating project budgets and financial reports
• Customer relations management
• Computer literacy: Ms Word, Excel, Project and PowerPoint
• Good interpersonal skills
• Good planning and organizing skills
• Knowledge of managing travel and expenditure requisitions
• Ability to work in multiple projects simultaneously
• Ability to work independently and as a part of a team
• Knowledge of managing departmental assets register

General Information

Closing Date: 18 October 2026

NB: PLEASE NOTE THAT THIS SYSTEM DOES NOT ALLOW APPLICANTS TO UPLOAD CVs. IT IS THUS IMPORTANT THAT APPLICANTS COMPLETE ALL SECTIONS COMPREHENSIVELY AS FAILURE TO DO SO MIGHT DISADVANTAGE YOU. PLEASE UPDATE YOUR APPLICATION ON THE SYSTEM WITH THE LATEST INFORMATION AS THIS WILL BE THE ONLY CRITERIA USED FOR EVALUATION OF YOUR APPLICATION BY OUR PANEL.

The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic representation. We reserve the right not to make an appointment.

Copyright, Cape Peninsula University of Technology.
We are a university in Cape Town, South Africa and the only university of Technology in the Western Cape province.
We are also the largest university in the province.