Executive Personal Assistant (Grade 8) To The Commissioner

The Competition Commission South Africa; Pretoria; On-site; ZAR 900,000 - 1,000,000; Full time

Job summary

The Competition Commission South Africa seeks an Executive Personal Assistant to provide high-level executive-office coordination, personal assistance and administrative support for the Office of the Commissioner.

The role demands professionalism, discretion and independent judgment to prioritise, coordinate governance processes, manage diaries, travel, records and stakeholder engagements across divisions. This is a five-year fixed-term contract with a competitive total cost to company package.

Responsibilities

• Coordinate Commissioner-led executive and governance processes.
• Consolidate and quality-assure cross-divisional submissions, briefing packs and other executive information for the Commissioner.
• Coordinate and monitor decisions, action items and matters requiring follow-through across relevant divisions.
• Escalate material risks, delays or priority matters for the Commissioner’s attention.
• Coordinate and maintain governance records and action registers with confidentiality.

Skills

Executive support

Diary management

Travel coordination

Stakeholder liaison

Confidentiality

MS Office

Tools

MS Office

Job description

Reporting to the Commissioner, the Executive Personal Assistant will provide high-level executive-office coordination, personal assistance and administrative support to ensure the effective and efficient running of the Office of the Commissioner.

The role provides high-level executive-office coordination to the Commissioner, whose mandate has Commission-wide strategic, governance and stakeholder impact. The incumbent will independently prioritise, coordinate and quality-assure cross-divisional executive matters, Commissioner-led governance processes, confidential information and high-level stakeholder engagements.

The successful candidate will therefore be required to operate with a high degree of professionalism, discretion, independent judgement and responsiveness in supporting the Commissioner and coordinating matters across the Commission.

A starting annual Total Cost to Company package of R 938 471,62 (negotiable commensurate with experience)

Please note this position is available on a five-year fixed term contract, renewable.

Key Accountabilities

The main responsibilities of the incumbent will, inter alia, include:

Commissioner Executive Office and Governance Coordination

• Coordinate Commissioner-led executive and governance processes.
• Consolidate and quality-assure cross-divisional submissions, briefing packs and other executive information for the Commissioner.
• Coordinate and monitor decisions, action items and matters requiring follow-through across relevant divisions.
• Escalate material risks, delays or priority matters for the Commissioner’s attention.
• Coordinate and maintain appropriate governance records and action registers, ensuring that information is complete, accurate and treated with the required confidentiality.
• Support the effective flow of information between the Commissioner, Executive Committee and relevant internal and external stakeholders.

Executive Administration and Office Operations

• Manage the Commissioner’s office operations, diary and scheduling.
• Receive and distribute correspondence to the Commissioner and other relevant parties.
• Develop and maintain an efficient records management and retrieval system.
• Manage meeting preparation, including agendas, presentations, meeting notes and follow-up actions.
• Review and quality-check documents prior to the Commissioner’s review.
• Compile and consolidate reports.
• Maintain strict confidentiality, discretion and appropriate decorum when handling sensitive and/or confidential information and VIP engagements.
• Proactively identify operational issues and provide solutions to ensure the smooth running of the Commissioner’s Office.

Logistics Administration

• Coordinate travel and accommodation arrangements, including complex itineraries
• Schedule and coordinate meetings, conference calls and other engagements.
• Attend to meeting logistics, including catering, venues, parking and invitations.
• Communicate calendar and logistical changes to affected stakeholders timeously.
• Ensure the timeous distribution of pre- and post-meeting information and documentation.

Stakeholder Management

• Provide professional client liaison and public relations service to all stakeholders.
• Support inter-divisional communications and communications with external stakeholders
• Liaise with relevant stakeholders regarding the Commissioner’s engagements and appointments.
• Build and maintain strong and professional relationships across all levels of the institution.
• Ensure that relevant reports and information are distributed to internal and external stakeholders as required.

Management and Administrative Support

• Provide general administrative support to the Commissioner.
• Draft, format, edit and quality-check letters, documents, templates and presentations with minimal guidance.
• Prepare memos and submissions for the Commissioner’s Office.
• Compile, consolidate and maintain reports and meeting materials.
• Facilitate inputs and prepare agendas for meetings.
• Take accurate minutes and distribute them to relevant stakeholders, when required.
• Manage and monitor expenditure within the Commissioner’s Office.
• Assist with special projects, events and initiatives as requested.
• Champion projects emanating from the Commissioner’s Office.

Executive Personal Assistant (Grade 8) to the Commissioner Pretoria, ZA