Executive Assistant to HR Executive

Omnia Holdings; Sandton; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Omnia Holdings is seeking an experienced Executive Assistant to the HR Executive based in Fourways, South Africa. In this temporary 6-month role, you will provide high-level administrative support, manage complex calendars, coordinate travel, and assist governance and reporting activities to support the HR function across the Group.

You will work closely with senior leaders, maintain confidentiality, and ensure timely communication with stakeholders inside and outside the organisation.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum 8-10 years' experience as an Executive Assistant in a corporate setting.
• Proven ability to manage confidential information with discretion.
• Experience supporting senior executives in a multinational environment.

Responsibilities

• Provide high-level administrative and secretarial support to the HR Executive.
• Manage a complex executive diary, meetings, and travel arrangements.
• Screen, prioritize, and respond to correspondence and requests.
• Coordinate governance activities, reporting cycles, and board submissions.
• Maintain records and ensure confidentiality across projects.

Skills

Executive support

Diary management

Stakeholder management

Travel coordination

Confidential reporting

Education

Bachelor's degree in Business Administration

Tools

MS Office

Calendar tools

Job description

Location: Fourways

Business Unit: Group | Human Resources

Reports To: HR Executive

Contract Type: Temporary

Duration: 6 months

Submission Closing Date:17 November 2026

Join Omnia and help shape a more sustainable future.

At Omnia, our people enable the success of a diversified international business serving the agriculture, mining and chemicals sectors. Through collaboration, innovation and professional excellence, our corporate and shared services teams support strategic priorities, deliver business performance and create value across the Group.

As part of Omnia Holdings Limited (JSE: OMN), you'll join a global, diversified business operating across the agriculture, mining and chemicals sectors. With operations in 23 countries, customers in more than 40 countries, over 70 distribution centres, and approximately 3,800 employees worldwide, Omnia develops innovative products, technologies and services that support food security, responsible mining and sustainable industrial development. Through science, innovation and collaboration, we help customers use resources more efficiently, solve complex operational challenges and create lasting value for a changing world.

At Omnia, you'll have the opportunity to work alongside industry experts, contribute to meaningful challenges, and grow your career in a purpose-led organisation committed to innovation, learning and sustainable impact.

Innovating to enhance life, together creating a greener future.

ROLE IMPACT

The Executive Assistant to HR Executive will provide professional, confidential and high-level executive support to the HR Executive, while also providing administrative, diary management, and coordination support to the Executive: Governance and the Chief Operating Officer for Protea.

Key Responsibilities

Executive and Administrative Support

• Provide high-level administrative and secretarial support to the Group HR Executive.
• Manage and coordinate a complex executive diary, meetings, appointments, and travel arrangements.
• Screen, prioritize, and manage incoming correspondence, emails, and requests.
• Works closely and effectively with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Keep the Executives updated on issues taking place in the environment.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Draft professional correspondence, communications, and meeting minutes.
• Maintain accurate records, filing systems, and confidential documentation.

Stakeholder Management

• Serve as a key liaison between the HR Executive and internal and external stakeholders.
• Build and maintain effective relationships with executive leadership, employees, service providers, regulators, and business partners.
• Coordinate responses and follow-ups on executive requests and action items.
• Ensure timely communication and resolution of stakeholder queries.
• Provide a welcoming and hospitable environment for all internal and external visitors.
• Ensure and maintain the neatness and professional image of the executive suite by liaising with respective or relevant parties that support this function. This will include effectively managing the executive floor, including but not limited to catering, events management, technological equipment, stationary, and setting up.

Reporting and Information Management

• Compile HR reports, dashboards, and executive summaries.
• Gather, analyse, and present information to support decision-making.
• Coordinate monthly, quarterly, and annual reporting requirements.
• Assist in the preparation of board and committee submissions.

Project and Event Coordination

• Support the planning and execution of strategic HR initiatives and projects.
• Coordinate HR events, leadership engagements, employee wellness programmes, and corporate functions.
• Track project activities, deadlines, risks, and deliverables.
• Ensure effective communication and coordination across project teams.

Confidentiality and Compliance

• Handle highly confidential employee, and executive information with discretion.
• Ensure adherence to company policies, governance standards, and relevant legislation.
• Support audit requirements by maintaining accurate documentation and records

Qualifications

MINIMUM REQUIREMENTS

• Bachelor's degree in Business Administration, Office Management, Human Resources, or related field.

Experience

• Minimum 8-10 years' experience as an Executive Assistant or Personal Assistant supporting senior executives.
• At least 5 years' experience supporting an Executive, Executive Committee member, or C-suite leader.
• Experience within a JSE-listed, multinational, or highly regulated corporate environment.
• Proven experience coordinating executive governance activities, board committee meetings, reporting cycles, and strategic projects.
• Experience in managing confidential executive and HR-related matters.

Key Competencies

• High levels of integrity, judgement, and discretion
• Resilient, composed, and credible under pressure
• Strong stakeholder management and relationship-building capability
• Ability to perform complex tasks and to prioritize multiple projects.
• Executive presence and professionalism
• Strategic thinking
• Strong business acumen
• High resilience and adaptability
• Sound judgement and problem-solving

DIVERSITY, EQUITY & INCLUSION

A diverse team drives stronger outcomes. At Omnia, we are committed to creating an inclusive workplace where every individual is valued, respected and empowered to contribute. We believe that diverse perspectives, experiences and backgrounds strengthen our ability to innovate, solve complex challenges and create sustainable value. We welcome applications from suitably qualified candidates who share our commitment to excellence, collaboration and making a positive impact.

THANK YOU FOR YOUR INTEREST

Thank you for considering a career with Omnia.

We appreciate the time and effort invested in your application. Our Talent Acquisition team carefully reviews every application received. While only shortlisted candidates will be contacted, we encourage you to keep exploring future opportunities within the Omnia Group as we continue to grow our teams across agriculture, mining and chemicals.

We wish you every success in your career journey and thank you for your interest in being part of our purpose: Innovating to enhance life, together creating a greener future.