Administrator

Omnia Group Careers; Sandton; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Omnia Group Careers is seeking an Administrator on a fixed-term contract to provide accurate administrative support across invoicing, procurement and general admin functions at Fourways, Gauteng.

The role involves D365 transactions, stock administration, training data capture and SHEQ record-keeping, under a 3-6 month term with a 15 November 2026 closing date.

Qualifications

• Grade 12 / Matric with admin cert/diploma required.
• 3-5 years of experience in administration.
• Experience with transaction systems, preferably D365.
• Code 08 / Code B licence.
• Proficient in MS Office and SharePoint.

Responsibilities

• Invoicing: create quotations, receive requisitions, verify loading/ delivery docs, create sales orders in D365, and file documents.
• Procurement: administer PRs, ensure correct cost codes, enter orders in D365, and monitor approvals.
• General administration: filing, archiving, handling customer queries, staff paperwork, travel bookings.
• Stock administration: verify stock transfers, reconcile counts, generate weekly inventories and journals.
• Training data capturing & administrating: maintain training schedules/results, update registers and site TNAs.
• SHERQ responsibilities: update safety registers and PPE issuance.

Skills

3-5 years experience in administration

D365 experience

SharePoint knowledge

3rd party tracking systems

MS Office proficiency

Education

Grade 12 / Matric

Administration certificate / diploma

Tools

D365

SharePoint

MS Office (Word, Excel, Email)

Job description

ADMINISTRATOR (FTC)

Location: Fourways, MonteCircle, Gauteng, South Africa

Business Unit: BME | Administration

Reports To: Administration Manager

Contract Type: Fixed Term

Duration: 3-6 months

Submission Closing Date: 15 November 2026

Join BME and shape the future of mining.

BME, a division of Omnia Holdings, is a leading global provider of blasting and mining solutions, partnering with customers to improve safety, productivity and sustainability across the mining value chain. Combining advanced blasting technology, digital innovation, explosives and technical expertise, we help mining operations solve complex challenges, optimise performance and unlock value. From open-pit mines to underground operations, our solutions support responsible, efficient mining and enable the critical resources needed to power modern economies.

As part of Omnia Holdings Limited (JSE: OMN), you'll join a global, diversified business operating across the agriculture, mining and chemicals sectors. With operations in 23 countries, customers in more than 40 countries, over 70 distribution centres, and approximately 3,800 employees worldwide, Omnia develops innovative products, technologies and services that support food security, responsible mining and sustainable industrial development. Through science, innovation and collaboration, we help customers use resources more efficiently, solve complex operational challenges and create lasting value for a changing world.

At Omnia, you'll have the opportunity to work alongside industry experts, contribute to meaningful challenges, and grow your career in a purpose-led organisation committed to innovation, learning and sustainable impact.

Innovating to enhance life, together creating a greener future.

ROLE IMPACT

The purpose of the job is to ensure compliant and accurate administrative support

KEY RESPONSIBILITIES

INVOICING:

• Create quotations for customer purchase orders
• Receives Purchase Requisition from the customers.
• Verify information on loading sheets / delivery notes balance
• Create sales order on D365 for the delivery to enable Head Office to do the billing of the customer.
• Uploading supporting documents for the sales orders
• Filing of documents in an organised manner.
• Transacting on Third party systems (Ariba/Coupa)

PROCUREMENT:

• Performing the administration of all purchases made by the operations.
• Ensures that the PR is duly authorised, material specifications are correct, cost codes
  are correct, and that the documentation is otherwise in order. In the event of incorrect
  cost codes, will make the necessary correction
• Enter the order detail on D365 so that a Purchase Order can be generated for suppliers
• Ensure that the order is entered on to D365 and monitor the approval thereof.
• Ensures that the PR is tied up with the order batch (including the quote, printed order,delivery note, invoice, statement).

GENERAL ADMINSTARTION:

• Filing.
• Archiving of old documents.
• Keeping files up to date and in a neat order.
• Performing problem solving duties when customers have queries relating to invoicing of delivery notes.
• Ad-hock tasks requested by managers
• Assisting with head office requests on site information required
• Assisting with booking of medical and induction training.
• Assist with staff contracts / paperwork.
• Travel and accommodation bookings (Travel IT) create /close WO`s for all fleet related orders

STOCK ADMNISTARTION:

• Receive daily delivery notes from the operations to verify stock transfers from the
  plants/sites
• Reconciliation of stock count figures as required and issue/sold on a weekly /monthly
  basis
• Captures data and reconciles the inbound, outbound, and stock on hand figures to
• Completes the weekly Inventory Report as well as Variance Report.
• Create counting journals on D365
• Uploading of counting journals and recons onto SharePoint
• Assist with the fault finding when variances occur.
• Verify stock status of on‑hand stocks and report on information

TRANING DATA CAPTURING & ADMNISTRATING:

• Create training schedules
• Ensure any completed Training is captured and entered the Training Data Base daily.
• Capturing of training results and certificates on CRS
• Updates of the Training register.
• Updates of the Site Induction.
• Assisting with the Training Needs per employee per site for programme purposes.
• Should there be a requirement that Training reports of the various employees are sent to the relevant site Ops Managers upon request by the same.
• Update site specific TNA's
• Ad-hock tasks requested

SHERQ RESPONSIBILITIES

• Updating of SHEQ registers
• Uploading of Safety statistics
• Maintaining contractor's pack
• Ordering and issuing of PPE
• Updating of SHEQ registers

MINIMUM REQUIREMENTS

Qualifications

• Grade 12 / Matric
• Administration certificate / diploma

Experience

• 3-5 years of experience in fleet administration activities
• Hands‑on experience on transaction systems, Preferably D365,
• Experience on D365, SharePoint and 3rd part tracking systems
• Code 08 / Code B Licence
• Ms office (Word, Excel, E-mail)

Key Competencies

• Customer Focused
• Attention to detail
• Numeric skills
• Assertive
• Able to take control
• Systematic
• Planning and Organizing
• Following Instructions and Procedures
• Deciding and Initiating Action
• Delivering Results and Meeting Customer Expectations
• Applying Expertise and Technology
• Coping with Pressures and Setbacks

DIVERSITY, EQUITY & INCLUSION

A diverse team drives stronger outcomes. At Omnia, we are committed to creating an inclusive workplace where every individual is valued, respected and empowered to contribute. We believe that diverse perspectives, experiences and backgrounds strengthen our ability to innovate, solve complex challenges and create sustainable value. We welcome applications from suitably qualified candidates who share our commitment to excellence, collaboration and making a positive impact.

THANK YOU FOR YOUR INTEREST

Thank you for considering a career with Omnia. We appreciate the time and effort invested in your application. Our Talent Acquisition team carefully reviews every application received. While only shortlisted candidates will be contacted, we encourage you to keep exploring future opportunities within the Omnia Group as we continue to grow our teams across agriculture, mining and chemicals. We wish you every success in your career journey and thank you for your interest in being part of our purpose: Innovating to enhance life, together creating a greener future.