Executive Assistant & Driver For Insurance Admin

Bizcraft Employment Solutions; Durban; Vor Ort; ZAR 180.000 - 240.000; Vollzeit

Zusammenfassung

Bizcraft Employment Solutions in Durban seeks a seasoned Personal/Executive Assistant to provide high-level support to the Portfolio Manager, manage calendars, coordinate meetings, and produce reports. The role requires advanced Excel, strong communication, and discretion with confidential information.

Proficiency with Office and AI tools like ChatGPT to boost productivity is highly valued. A valid driver's license and own vehicle are essential.

Qualifikationen

• Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or related field.
• Minimum 3 years' relevant experience in a Personal Assistant, Executive Assistant, Office Manager or similar senior administrative role.
• Advanced Microsoft Excel skills.
• Strong computer literacy and excellent knowledge of Microsoft Office.
• Experience using AI tools in a professional environment is highly advantageous.
• Excellent written and verbal communication skills.
• Professional, polished and well-spoken.
• Valid driver's licence.
• Own reliable vehicle is essential.
• Ability to work under pressure and manage multiple priorities simultaneously.

Aufgaben

• Provide high-level administrative and personal support to the Portfolio Manager.
• Manage diaries, meetings, appointments and schedules.
• Coordinate meetings and ensure all necessary information is prepared in advance.
• Prepare agendas, presentations, reports and correspondence.
• Take accurate meeting minutes and ensure action items are followed up.
• Manage and prioritise the Portfolio Manager's daily to-do list.
• Follow up on outstanding tasks and ensure deadlines are met.
• Coordinate communication between internal teams and service providers.
• Maintain highly organised electronic and physical filing systems.
• Prepare and maintain spreadsheets, reports and schedules.
• Handle confidential information with professionalism and discretion.
• Assist with projects and special assignments.
• Ensure important deadlines, renewals, meetings and commitments are proactively tracked.
• Proficiency in Microsoft Excel: formulas, data management, pivot tables, sorting, reports, analysis.
• Comfort using AI tools like ChatGPT to improve efficiency and research information.

Kenntnisse

Advanced Excel skills

AI tools familiarity

Strong communication

High organization

Ausbildung

Business Administration / Office Administration / Executive Assistance / Management

Tools

Microsoft Excel

Microsoft Office

AI tools (ChatGPT)

Jobbeschreibung

Key responsibilities

Executive & Personal Assistance:

• Provide high-level administrative and personal support to the Portfolio Manager.
• Manage diaries, meetings, appointments and schedules.
• Coordinate meetings and ensure all necessary information is prepared in advance.
• Prepare agendas, presentations, reports and correspondence.
• Take accurate meeting minutes and ensure action items are followed up.
• Manage and prioritise the Portfolio Manager's daily to-do list.
• Follow up on outstanding tasks and ensure deadlines are met.
• Coordinate communication between internal teams and service providers.

Organisation & Administration:

• Maintain highly organised electronic and physical filing systems.
• Prepare and maintain spreadsheets, reports and schedules.
• Handle confidential information with professionalism and discretion.
• Assist with projects and special assignments.
• Ensure important deadlines, renewals, meetings and commitments are proactively tracked.

Advanced Excel & Technology

The successful candidate must be highly proficient in Microsoft Excel, including the ability to work confidently with:

• Formulas and functions
• Data management
• Pivot tables
• Sorting and filtering
• Reports and dashboards
• Data analysis and presentation

You must also be comfortable using AI tools such as ChatGPT and other AI platforms to improve efficiency, research information, create documents, analyse data and streamline everyday administrative processes.

Requirements

• Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or a related field.
• Minimum 3 years' relevant experience in a Personal Assistant, Executive Assistant, Office Manager or similar senior administrative role.
• Advanced Microsoft Excel skills.
• Strong computer literacy and excellent knowledge of Microsoft Office.
• Experience using AI tools in a professional environment is highly advantageous.
• Excellent written and verbal communication skills.
• Professional, polished and well-spoken.
• Valid driver's licence.
• Own reliable vehicle is essential.
• Ability to work under pressure and manage multiple priorities simultaneously.