Executive Assistant to Executives | Travel, Events & Docs

Jobs 4 All; Sandton; On-site; ZAR 350,000 - 520,000; Full time

Job summary

Jobs 4 All seeks an experienced Executive Assistant to provide high-level support to senior leadership, manage diaries, coordinate meetings, prepare documents and arrange domestic travel, while handling confidential information with discretion.

The role also covers corporate communications and event coordination, including updating newsletters, calendar, website updates, LinkedIn content, and planning conferences and workshops up to 140 delegates, using PowerPoint, Word, Canva and other tools.

Qualifications

• Proven experience as an Executive Assistant or in a senior management support role.
• Experience supporting senior executives in a professional corporate environment.
• Strong Microsoft 365 skills, particularly Outlook, Word, Excel and PowerPoint.
• Confidence using Canva or similar tools to adapt templates and corporate material.
• Strong document creation, formatting and presentation skills.
• A creative eye and a good understanding of professional layout and visual presentation.
• Exceptional attention to detail and commitment to accuracy.
• Excellent written English and professional business communication skills.
• Strong organization, time management and follow-through.
• The ability to work independently, take initiative and identify what needs to be done.
• A resourceful approach to unfamiliar tasks and changing priorities.
• Professional confidence when dealing with senior executives and stakeholders.
• Discretion when handling confidential information.
• Comfort planning conferences for up to 140 delegates, as well as other events.

Responsibilities

• Provide high-level administrative and executive support to senior leadership.
• Manage executive diaries, appointments, meetings and changing schedules.
• Coordinate meeting agendas, presentations, supporting documents, actions and follow-ups.
• Prepare and format professional correspondence, reports, presentations and other executive documents.
• Arrange domestic travel, including flights, accommodation, transport and itineraries.
• Liaise professionally with executives, employees, clients, suppliers and other stakeholders.
• Manage changing priorities, interruptions and urgent requests, while following through on existing responsibilities.
• Handle confidential company and executive information with discretion.
• Take ownership of ad hoc requirements and find practical solutions.
• Coordinate established corporate communications using existing templates, brand guidelines and processes.
• Adapt and update material such as internal newsletters, annual calendars, event invitations, presentations and company profiles.
• Coordinate website updates by gathering accurate information and liaising with relevant teams or service providers.
• Coordinate corporate LinkedIn and communication requirements, including sourcing project information, photographs and approved content.
• Organise and maintain photographs, project information and other corporate communication material.
• Prepare and update documents and presentations using PowerPoint, Word, Canva and other suitable tools.
• Coordinate printers, designers, photographers and other suppliers when required.
• Maintain consistency across corporate material and follow established brand standards.
• Plan and coordinate conferences, workshops, executive meetings, corporate functions and employee initiatives.
• Manage event logistics, including venues, accommodation, travel, catering, attendance, suppliers and attendee communication.
• Coordinate corporate and guest golf trips, including bookings, travel, accommodation, itineraries, transport and event material.
• Adapt established templates for event invitations, programmes, signage, gifting and related material.
• Coordinate attendees and stakeholders before, during and after events.
• Review documents carefully before distribution and take responsibility for the quality of the final output.
• Check spelling, grammar, punctuation, names, dates, figures and factual information.
• Maintain consistent formatting, fonts, spacing, alignment, headings and page layouts.
• Select appropriate, high‑quality images and ensure material is visually balanced.
• Identify errors and inconsistencies independently.
• Follow established templates while applying sound creative judgement when adapting them.
• Ensure presentations, invitations, newsletters, calendars and other documents are polished and ready for executive or external use.

Skills

Executive support

Stakeholder management

Organizational skills

Attention to detail

Written English

Independent work

Initiative

Discretion

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Canva

Job description

Jobs 4 All seeks an experienced Executive Assistant to provide high-level support to senior leadership, manage diaries, coordinate meetings, prepare documents and arrange domestic travel, while handling confidential information with discretion.

The role also covers corporate communications and event coordination, including updating newsletters, calendar, website updates, LinkedIn content, and planning conferences and workshops up to 140 delegates, using PowerPoint, Word, Canva and other tools.