Executive Assistant to the CEO

RecruitMyMom; Bellville; On-site; ZAR 420,000 - 580,000; Full time

Job summary

RecruitMyMom in Bellville, South Africa, is seeking an experienced Executive Professional Assistant to support the CEO. This permanent, in-office role runs Monday to Friday, 8am–4pm, with high-level, confidential strategic admin responsibilities and liaison with executive leadership and stakeholders.

You will coordinate governance processes, prepare reports, and manage diaries, travel, and meetings while maintaining professional discretion and organisation under pressure.

Qualifications

• Grade 12 education is required.
• BCom, Office Management or related qualification is preferred.
• 5–8 years’ experience as a Professional/Executive Assistant at senior level.
• Experience supporting a CEO or executive leadership team.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, integrity and discretion.
• Advanced proficiency in MS Office and SharePoint.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage the CEO’s diary, appointments, travel arrangements, and meeting schedules.
• Screen and prioritise incoming correspondence, calls, and requests.
• Prepare meeting agendas, briefing packs, presentations, and reports.
• Record accurate meeting minutes and track follow-up actions.
• Coordinate governance processes and logistics for executive and board meetings.

Skills

Communication

Time management

Discretion

Multitasking

Emotional intelligence

Education

Grade 12

BCom / Office Management / Business Administration

Tools

MS Office

SharePoint

Job description

Bellville, South Africa | Posted on 07/09/2026

An established professional industry organisation is seeking an experienced Executive Professional Assistant to support the CEO. This role provides high-level, confidential, and strategic administrative support, ensuring the CEO can operate efficiently while managing priorities and key stakeholder interactions.

This is a permanent hire, in-office opportunity to work Monday to Friday, with office hours 8am – 4pm. The successful candidate will act as a trusted liaison between the CEO, executive leadership, and external stakeholders, while coordinating executive activities, governance processes, and strategic initiatives.

Executive Support

• Provide comprehensive professional and administrative support to the CEO
• Manage the CEO’s diary, appointments, travel arrangements, and meeting schedules
• Screen and prioritise incoming correspondence, calls, and requests
• Prepare meeting agendas, briefing packs, presentations, and reports
• Record accurate meeting minutes and track follow-up actions

Strategic & Operational Coordination

• Support the CEO in planning, tracking, and monitoring strategic initiatives
• Coordinate executive and board-related meetings, documentation, and logistics
• Assist in preparing and consolidating reports for executive and committee meetings
• Monitor key deadlines and ensure timely submission of reports and documentation
• Serve as a key point of contact between the CEO and internal/external stakeholders
• Build and maintain professional relationships with senior leadership, partners, and stakeholders
• Manage sensitive matters with discretion, professionalism, and diplomacy

Office & Information Management

• Maintain organised and secure filing systems (electronic and physical)
• Ensure documentation is handled confidentially and in line with organisational policies
• Draft, edit, and proofread professional correspondence and documents
• Coordinate logistics for executive meetings, workshops, and engagements

Governance & Compliance Support

• Assist with governance processes and organisational protocols
• Track resolutions, decisions, and compliance-related actions
• Ensure records and documentation meet governance and audit requirements

Requirements

• Grade 12
• Relevant tertiary qualification BCom, Office Management, Business Administration, or a related field

Experience

• 5–8 years’ experience as a Professional Assistant or Executive Assistant at senior or executive level
• Proven experience supporting a CEO, Managing Director, or executive leadership team
• Experience within a corporate, public sector, or regulated environment will be beneficial
• Exceptional organisational and time-management skills
• Strong written and verbal communication abilities
• High level of professionalism, integrity, and discretion
• Ability to work independently while managing multiple priorities
• Strong attention to detail and problem-solving capability
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and SharePoint
• Ability to work effectively under pressure and meet tight deadlines

Personal Attributes

• Highly trustworthy with the ability to maintain strict confidentiality
• Proactive, adaptable, and solution-focused
• Strong emotional intelligence and sound judgment
• Excellent interpersonal skills with a professional presence

• Additional working hours may be required to accommodate Executive schedules.