Executive Assistant | 65740065404

Somewhere; South Africa; Remote; ZAR 360,000 - 540,000; Full time

Job summary

Somewhere is seeking a highly proactive Executive Assistant to support daily operations. This role is remote (South Africa or LatAm) and requires strategic thinking beyond routine tasks.

You will identify inefficiencies, implement scalable systems, and leverage AI to automate workflows. The position emphasizes independence, strong English communication, and a background in financial services.

Qualifications

• 3–5 years as an Executive Assistant or similar role.
• Proven experience in the financial services industry.
• Excellent written and spoken English; neutral or low-level accent preferred.
• Demonstrated AI proficiency for automating workflows.
• Strong systems-thinking mindset; able to build processes, not just follow them.
• Able to operate as a strategic partner rather than a task executor.

Responsibilities

• Manage and optimize day-to-day business operations for the executive.
• Identify inefficiencies in workflows and proactively implement solutions.
• Leverage AI tools to automate repetitive and manual processes.
• Transition existing workflows into scalable, system-driven solutions.
• Coordinate internal operations and support employee-facing communication.
• Maintain organization across projects, tasks, and priorities.
• Anticipate needs and act independently with minimal direction.

Skills

Executive support

AI workflow automation

Systems thinking

English communication

Proactive/self-directed

Detail-oriented

Tools

QuickBooks

Job description

Position: Executive Assistant

Location: Remote (South Africa or LatAm)

Work Schedule: 8am-5pm PST for the first 30 days

Salary: Market Related

The Role

Client is seeking a highly proactive and solutions-oriented Executive Assistant (EA) to support daily business operations. This is not a traditional task-based role - this position requires a strategic partner who can identify inefficiencies, implement improvements, and leverage AI to build scalable systems.

Key Responsibilities

• Manage and optimize day-to-day business operations for the executive
• Identify inefficiencies in workflows and proactively implement solutions
• Leverage AI tools to automate repetitive and manual processes
• Transition existing workflows into scalable, system-driven solutions
• Coordinate internal operations and support employee-facing communication
• Maintain organization across projects, tasks, and priorities
• Anticipate needs and act independently with minimal direction

Required Qualifications

Proficiency with Quickbooks

• Experience:
• 3-5 years as an Executive Assistant or similar role
• Proven experience in the financial services industry (required)
• Technical Skills:
• Demonstrated AI proficiency, with experience using tools to automate workflows and improve efficiency
• Strong systems-thinking mindset (ability to build processes, not just follow them)
• Communication:
• Excellent written and spoken English
• Clear communication with a neutral or low-level accent preferred
• Comfortable working in an internal-facing role (no client interaction)
• Work Style:
• Highly proactive and self-directed
• Strong problem-solving mindset
• Detail-oriented and organized
• Able to operate as a strategic partner rather than a task executor