Executive Assistant

GAP Talent (Pty) Ltd; Wes-Kaap; Hybrid; ZAR 450,000 - 750,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive salary + benefits

Opportunity to join international VC

Job summary

GAP Talent represents a London-based venture capital firm and is hiring an Executive & Operations Assistant to support the Managing Partner in a growing Cape Town office. The role blends executive support, operational administration and finance tasks in a hybrid work setting.

You will manage complex schedules across UK, SA, Gulf and US time zones, coordinate multi-city travel, and assist with investor onboarding, KYC/AML processes and finance duties.

Qualifications

• Proven EA/PA experience supporting a Founder or C-suite executive.
• Strong experience managing complex diaries, meetings and international travel.
• Experience working across multiple international time zones.
• Exposure to invoices, expenses, bookkeeping or finance administration.

Responsibilities

• Manage Managing Partner's diary, international travel and investor logistics.
• Support finance tasks including invoices, expenses, and corporate card reconciliations.
• Assist with company-secretarial administration and statutory deadlines.
• Coordinate multi-city international travel, visas and ground transport.
• Maintain investor pipeline and support investor onboarding and events.
• Collaborate with senior stakeholders and support wider operational projects as Cape Town office grows.

Skills

Executive Assistant

Diary management

International travel

Time zones

Finance administration

Attention to detail

Discretion

English proficiency

Organization

UK hours

Job description

Executive & Operations Assistant - South Africa | Competitive Salary + Benefits

GAP Talent is representing a London-based venture capital firm on a permanent Executive & Operations Assistant opportunity within its growing operation.

The firm invests in fintech and financial infrastructure across Europe, Africa, the Middle East and North America and is establishing its operating base in Cape Town ahead of its second fund.

This is the first operations hire in the South Africa office, offering the opportunity to work closely with the Managing Partner and Finance Manager in a small, fast-moving investment environment.

The role is primarily focused on executive support, with approximately two thirds of the position dedicated to managing the Managing Partner's diary, international travel, meetings and investor logistics. The remainder involves finance, bookkeeping and company-secretarial administration.

Key points:

• Permanent position with hybrid working
• Competitive salary and benefits
• Full-time position with core overlap with UK working hours
• Direct support to the Managing Partner within a small, entrepreneurial venture capital firm
• Ownership of a complex international diary across UK, South Africa, Gulf and US time zones
• Responsibility for planning and coordinating multi-city international travel, including flights, hotels, visas and ground transport
• Exposure to investor onboarding, KYC/AML documentation, investor events and investor relationship administration
• Responsibility for maintaining the investor pipeline and coordinating follow-ups
• Finance responsibilities including supplier invoices, expense claims, corporate card reconciliations and payment run preparation
• Support with company-secretarial administration, statutory deadlines and corporate records
• Opportunity to take ownership of wider operational projects as the Cape Town office develops
• Strong exposure to senior stakeholders within an international investment environment

Requirements:

• Proven experience as an Executive Assistant, Personal Assistant or similar role supporting a Founder, Managing Partner, Partner or C-suite executive
• Strong experience managing complex diaries, meetings and international travel
• Experience working across multiple international time zones
• Previous exposure to invoices, expenses, bookkeeping or finance administration
• Strong attention to detail, particularly around numbers, dates and documentation
• Comfortable handling confidential and commercially sensitive information
• Excellent written and spoken English, with the ability to communicate professionally with senior stakeholders and investors
• Highly organised, proactive and able to manage priorities independently
• Strong follow-through, with the ability to close tasks and maintain momentum without being chased
• Right to work in South Africa
• Ability to work UK hours for part of the day

Desirable:

• Experience within venture capital, private equity, investment management, financial services or professional services
• Bookkeeping experience
• Experience with company-secretarial or corporate administration
• Familiarity with investor onboarding, fund administration or KYC/AML processes
• Experience using AI tools such as ChatGPT or Claude for research, drafting and workflow improvement

This is an excellent opportunity for an experienced Executive Assistant who is looking to move into a broader, high-responsibility role combining executive support, operations, investor administration and finance within a growing international investment firm.