Executive Assistant

Absa Group; Sandton; On-site; ZAR 350,000 - 550,000; Full time

Job summary

Absa Group in South Africa seeks an experienced Executive Assistant to support senior leadership, coordinating key projects and stakeholder engagements, and ensuring the smooth running of executive activities.

You will manage the executive's inbox and diary, arrange internal and external meetings, plan domestic and international travel, prepare presentations, and maintain filing systems with discretion and professionalism.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, Office Administrator, or Project Administrator.
• Exceptional organisational and time-management skills.
• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Professionalism and discretion when handling confidential information.

Responsibilities

• Manage and prioritise the executive's inbox, diary, meetings, and follow-up actions.
• Coordinate and arrange internal and external meetings, conferences, and events, including venues, catering, agendas, minutes, and stakeholder communication.
• Support project administration by tracking deliverables, timelines, action items, and status updates.
• Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, travel packs, and expense claims.
• Prepare professional presentations, reports, correspondence, and other business documentation.
• Maintain accurate records, filing systems, and administrative processes.
• Support stakeholder engagement by coordinating schedules, communications, and meeting materials.
• Act as a trusted first point of contact, ensuring queries and requests are handled professionally.

Skills

Executive‑level support

Organisational skills

Communication

Discretion

Stakeholder management

MS Office proficient

Education

Bachelor/ diploma in Business Administration or related

Governance/EA qualification (advantage)

Tools

Microsoft Office

Outlook

Virtual meeting platforms

Job description

### **Empowering Africa's tomorrow, together...one story at a time.**With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.**Belonging at Absa***Absa is committed to creating an inclusive workplace where everyone can thrive. We are an equal opportunity employer and welcome applications from suitably qualified individuals from diverse backgrounds. In support of our Diversity, Equity, Inclusion and Belonging (DEIB) commitments and Employment Equity objectives, preference may be given to candidates from underrepresented designated groups, including persons with disabilities. We encourage applicants who may require reasonable accommodation during the recruitment process to let us know so that appropriate support can be provided.***Job Summary**This role offers an exciting opportunity to work closely with senior leadership, coordinate key projects and stakeholder engagements, and play a pivotal role in ensuring the smooth running of executive activities.**Job Description****Key Responsibilities**As an Executive Assistant, you will:* Manage and prioritise the executive's inbox, diary, meetings, and follow-up actions.* Coordinate and arrange internal and external meetings, conferences, and events, including venues, catering, agendas, minutes, and stakeholder communication.* Support project administration by tracking deliverables, timelines, action items, and status updates.* Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, travel packs, and expense claims.* Prepare professional presentations, reports, correspondence, and other business documentation.* Maintain accurate records, filing systems, and administrative processes.* Support stakeholder engagement by coordinating schedules, communications, and meeting materials.* Act as a trusted first point of contact, ensuring all queries and requests are handled professionally and efficiently.**Education/ Qualification:**Relevant diploma or degree in Business Administration, Office Administration, Management, Project Administration or a related field. An advanced executive-assistance or governance-related qualification is advantageous.**What We're Looking For**The ideal candidate will have:* Proven experience as an Executive Assistant, Personal Assistant, Office Administrator, or Project Administrator.* Exceptional organisational and time-management skills.* Strong attention to detail and the ability to work accurately under pressure.* Excellent verbal and written communication skills.* Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.* Experience using virtual collaboration and online meeting platforms.* A high level of professionalism and discretion when handling confidential information.* The ability to work independently, anticipate needs, and manage competing priorities effectively.* Strong stakeholder management and relationship-building capabilities.**Education**Bachelor`s Degrees and Advanced Diplomas: Business, Commerce and Management Studies (Required)At Absa, our story is not a single narrative. It's thousands of individual journeys unfolding across Africa and beyond.From colleagues serving customers in local communities to teams shaping financial solutions across borders, Absa is built on people who bring their lived experiences, ambitions and perspectives into the workplace every day. Whether you're starting your career, a seasoned leader or somewhere in between, your contribution is seen, valued and connected to something bigger.Our presence across Africa - which spans personal and business banking, corporate and investment banking, wealth and investment management, and insurance - exists because of the people who show up in their roles with purpose. Across Botswana, Ghana, Kenya, Mauritius, Mozambique, Seychelles, South Africa, Tanzania, Uganda and Zambia, our colleagues are shaping what Absa becomes in each market.Beyond the continent, teams in global offices and a technology hub support and extend the stories that prove that African talent can lead, influence and innovate on the global stage.At Absa, **your story matters** because progress is driven by human experience, not hierarchy. When people are enabled to bring their whole selves to work, they don't just build careers. They help shape the future of Africa's financial services landscape.