Events Coordinator

Vine Recruitment; Paarl; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Vine Recruitment seeks an experienced Event Planner to design and deliver weddings, corporate events and functions in Paarl. You will coordinate with clients, vendors and internal teams to ensure seamless execution from concept to breakdown.

The role requires 3–5 years in event management, a relevant degree, and strong budgeting, timelines, and safety knowledge. You will lead on-site teams, conduct site visits, and produce post-event reports, ensuring exceptional attendee experiences.

Qualifications

• 3–5 years of experience in event planning or coordination (or similar).
• Bachelor's degree or equivalent in event management, hospitality, marketing, or related field.
• Knowledge of legal and safety regulations for events.

Responsibilities

• Plan, coordinate, and execute weddings, corporate events and functions.
• Communicate with clients, suppliers, and teams to ensure seamless event delivery.
• Familiar with event budgets, timelines and logistics.
• Conduct site visits and risk assessments of events.
• Supervise on‑site teams during setups and breakdowns.
• Produce event reports and debriefs; ensure customer satisfaction post‑event.

Skills

Event planning

Coordination

Communication

Budgeting

Project management

Vendor management

Team leadership

Negotiation

Attention to detail

Creativity

Flowers arrangement

Education

Bachelor's degree in related field

Tools

Event management software

MS Excel

CRM systems

Job description

Requirements

• Experience: 3-5 years of experience in event planning, coordination, or a similar role.
• Education: A bachelor's degree, diploma or equivalent experience in event management, hospitality, marketing, or a related field.

Skills

• Organizational Skills: Excellent ability to plan, coordinate, and manage multiple tasks simultaneously.
• Communication Skills: Strong written and verbal communication skills for interacting with clients, suppliers, and team members.
• Project Management: Experience in managing events from start to finish, including budgeting, timelines, and resource allocation.
• Budgeting & Financial Management: Financial background and the ability to budget.
• Customer Service: Solid customer service skills for interacting with clients and suppliers.
• Problem-Solving: Ability to identify and resolve issues effectively during event planning and execution.
• Negotiation Skills: Experience negotiating with clients, vendors, and suppliers.
• Team Leadership: Ability to lead and motivate event teams.
• Technical Skills: Familiarity with event management software and tools.
• Legal and Safety Knowledge: Understanding of legal and health and safety regulations for events.
• Creative Skills: The ability to arrange flowers is a bonus but not essential – creativity and big‑picture thinking are non‑negotiable.

Preferred Attributes

• Team player with leadership potential.
• High attention to detail.
• Passionate about events and creating memorable experiences.

Key Responsibilities

• Plan, coordinate, and execute weddings, corporate events and functions.
• Communicate with clients, suppliers, and teams to ensure seamless event delivery.
• Familiar with event budgets, timelines and logistics.
• Conduct site visits, risk assessments and practical evaluations of events.
• Supervise and assist on‑site teams during setups and breakdowns.
• Produce event reports, debriefs, and ensure customer satisfaction post‑event.