Event & Venue Manager

HotelJobs; Stellenbosch; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Professional growth opportunities

Dynamic, supportive environment

Work on diverse events

Job summary

HotelJobs in Stellenbosch seeks an organised, energetic Event & Venue Manager to run day-to-day venue operations and coordinate a range of weddings and events. You will meet clients, tailor proposals, prepare contracts and schedules, and manage timelines from enquiry to completion.

Responsibilities include supervising staff, ensuring safety compliance, maintaining facilities, and promoting the venue to attract new bookings.

Qualifications

• Minimum 5 years of experience in event coordination or venue management.
• Strong organisational and project management skills.
• Excellent communication and interpersonal abilities.
• Ability to work flexible hours, including evenings, weekends and public holidays.

Responsibilities

• Oversee day-to-day venue operations to maintain a safe, clean and welcoming environment.
• Plan, coordinate and execute weddings and events from enquiry through to completion.
• Meet with clients to understand requirements and provide tailored solutions.
• Prepare proposals, quotations, contracts and schedules.
• Coordinate with suppliers and venue caterer.
• Develop and manage wedding/event timelines and logistics.
• Supervise venue staff and ensure high service standards.
• Ensure health and safety compliance and manage bookings/calendar.
• Resolve client concerns promptly and professionally.
• Maintain inventory and coordinate maintenance of facilities.

Skills

Event management

Venue operations

Client relations

Planning & scheduling

English & Afrikaans

Leadership

Pressure handling

Education

Matric / Grade 12

Diploma or Degree in Event Management / Hospitality / Tourism / Business Management

Tools

Microsoft Office

Job description

We are seeking a highly organized, energetic and customer-focused Event & Venue Manager to oversee the day-to-day operations of our venue while planning and coordinating a variety of weddings and events. This is an exciting opportunity for someone who thrives in a fast-paced environment, has exceptional attention to detail and is passionate about delivering outstanding client experiences.

Key Responsibilities

• Manage all aspects of venue operations to ensure a safe, clean and welcoming environment.
• Plan; coordinate and execute weddings and events from initial enquiry through to completion.
• Meet with clients to understand their wedding and event requirements and provide tailored solutions.
• Prepare proposals, quotations, contracts and schedules.
• Coordinate with suppliers and venue based caterer
• Develop and manage wedding and event timelines and logistics.
• Oversee venue setup, event execution and breakdown, ensuring high service standards.
• Supervise venue staff
• Ensure compliance with health, safety, and venue regulations.
• Manage venue bookings and maintain the events calendar.
• Resolve client concerns promptly and professionally.
• Monitor inventory and coordinate maintenance of venue facilities and equipment.
• Promote the venue to attract new clients and increase bookings.

Requirements

• A South African Resident
• Matric / Grade 12 qualification
• Be fluent in English and Afrikaans (Verbal & written)
• Diploma or Degree in Event Management, Hospitality Management, Tourism, Business Management or a related field (preferred).
• Minimum of 5 years experience in event coordination, venue management, hospitality or a similar role.
• Excellent organisational and project management skills.
• Strong communication and interpersonal abilities.
• Ability to work flexible hours, including evenings, weekends and public holidays when required.
• Proficiency in Microsoft Office.
• Ability to remain calm under pressure and manage multiple events simultaneously.
• Valid driver's license with own reliable car.
• Ideally live in close proximity of Stellenbosch or surrounding areas.

Key Competencies

• Exceptional customer service orientation
• Leadership and team management
• Problem-solving and decision-making
• Attention to detail
• Time management and multitasking
• Negotiation and relationship-building
• Professional presentation and communication

What We Offer

• Competitive salary based on experience
• Opportunities for professional growth and development
• Dynamic and supportive working environment
• Opportunity to work on a diverse range of exciting events