Event Planning Assistant

Placements24; Mossel Bay; Hybrid; ZAR 96,000 - 152,000; Part time

Benefits offered by this job

Competitive hourly rate

Event planning experience

Flexible scheduling

Industry exposure

Mentorship

Job summary

Placements24 in Mossel Bay is seeking a motivated Event Planning Assistant to support the event management team in a part-time capacity. You will help with administrative tasks, client communications, vendor coordination, and on-site support to ensure each function runs smoothly.

Ideal candidates are detail-oriented, organized, and eager to learn, with strong MS Office skills and good people skills. You will gain hands-on experience across catering and event functions while working with senior

Qualifications

• Previous experience in an administrative or support role, preferably within the hospitality or event industry.
• Strong organizational skills and excellent attention to detail.
• Proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to work part-time hours, including some evenings and weekends as required by events.
• A proactive attitude and a willingness to learn and take on new tasks.

Responsibilities

• Assist in the planning and coordination of various catering and social events from inception to completion.
• Handle administrative tasks, including scheduling meetings, managing correspondence, and maintaining event documentation.
• Support client communication, responding to inquiries and relaying information between clients and the event team.
• Help coordinate with vendors, confirming bookings, and ensuring timely delivery of services and supplies.
• Provide on-site assistance during events, supporting setup, guest management, and breakdown.
• Conduct research for venues, caterers, and other event-related services as needed.

Skills

Organizational skills

Communication skills

Attention to detail

Proactive attitude

Tools

Word

Excel

Outlook

PowerPoint

Job description

About the Role

Our client is seeking a motivated and detail-oriented Event Planning Assistant to provide crucial support to their event management team in Mossel Bay . This part-time role is an excellent opportunity for an aspiring event professional to gain hands-on experience across a variety of catering and event functions. You will assist with administrative tasks, client communications, vendor coordination, and on-site support, ensuring that every event runs smoothly and efficiently. The ideal candidate is eager to learn, possesses strong organizational skills, and has a passion for the events industry. You will work closely with senior planners, contributing to the creation of memorable experiences for our client's diverse clientele.

Key Responsibilities

• Assist in the planning and coordination of various catering and social events from inception to completion.
• Handle administrative tasks, including scheduling meetings, managing correspondence, and maintaining event documentation.
• Support client communication, responding to inquiries and relaying information between clients and the event team.
• Help coordinate with vendors, confirming bookings, and ensuring timely delivery of services and supplies.
• Provide on-site assistance during events, supporting setup, guest management, and breakdown.
• Conduct research for venues, caterers, and other event-related services as needed.

Requirements

• Previous experience in an administrative or support role, preferably within the hospitality or event industry.
• Strong organizational skills and excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Good communication and interpersonal skills, with a friendly and professional demeanor.
• Ability to work part-time hours, including some evenings and weekends as required by events.
• A proactive attitude and a willingness to learn and take on new tasks.

Benefits

• Competitive hourly rate for part-time work.
• Valuable experience in event planning and catering coordination.
• Flexible scheduling opportunities.
• Exposure to a dynamic and exciting industry.
• Supportive team environment with opportunities for mentorship.