Enrolments Officer (Permanent Part Time)

stg; Wes-Kaap; Hybrid; AUD 25,000 - 35,000; Part time

Job summary

St Thomas School & Preschool Goodwood is seeking an Enrolments Officer to coordinate enrolment processes and provide admin support across a thriving Reception to Year 6 school and Preschool. You will be the first point of contact for families, manage tours, interviews, onboarding, records, and reporting with a focus on confidentiality and accuracy.

The role requires strong organisational skills, experience in enrolments or administration, and a commitment to Catholic education values.

Qualifications

• Experience in enrolments, administration, customer service, marketing, or a similar role.
• Strong interpersonal and communication skills with families and stakeholders.
• Advanced proficiency in Microsoft Office and comfortable with databases and information systems.

Responsibilities

• Manage all aspects of the student enrolment process from enquiry to onboarding.
• Coordinate school tours, orientation events, enrolment interviews and engagement opportunities for prospective families.
• Maintain accurate student records and enrolment data with compliance and reporting.
• Provide high‑level administrative support to the Principal and leadership team.
• Assist with invoices and support Business Manager as needed.
• Monitor enrolment trends and present data to Leadership.

Skills

Enrolments

Administration

Customer service

Marketing

Education

Administration/Marketing/Business qualification

Tools

Microsoft Office

Databases/Information systems

Job description

Position Type: School Operations - Enrolments Officer

Employment Status: Permanent - Part Time (3 Days - Total 22.5 hours)

Classification Level: ESO Level 4

The Opportunity

Join St Thomas School & Preschool Goodwood as our Enrolments Officer and play a key role in creating an exceptional experience for prospective and current families. As the first point of contact for many members of our community, you will be responsible for coordinating enrolment processes, supporting school administration, managing key communications, and contributing to the promotion and growth of our thriving Reception to Year 6 school and Preschool. This is a dynamic and rewarding role suited to a highly organised professional who enjoys building positive relationships, managing multiple priorities, and supporting the mission and values of Catholic education.

Key responsibilities include:

• Manage all aspects of the student enrolment process, from initial enquiries through to enrolment and onboarding activities.
• Coordinate school tours, orientation events, enrolment interviews, and engagement opportunities for prospective families.
• Maintain accurate student records and enrolment data, ensuring compliance and reporting requirements are met.
• Provide high-level administrative support to the Principal and leadership team, including correspondence, meeting coordination, and project support.
• Provide support to the Business Manager where needed, including processing of invoices.
• Monitoring, reviewing enrolment trends and patterns and presenting relevant data to Leadership.
• Supporting Transition events and activities.
• Assist with the management of the school's website, newsletters, and social media communications.
• Build positive relationships with families, staff, visitors, and external stakeholders while providing outstanding customer service.
• Support school events and community engagement initiatives that enhance family connection and enrolment growth.
• Maintain confidentiality and ensure administrative processes are delivered with accuracy, professionalism, and care.

About You

You are a proactive and relationship-focused administrator who thrives in a fast-paced environment and takes pride in delivering exceptional service.

To be successful in this role, you will demonstrate:

• Experience in enrolments, administration, customer service, marketing, or a similar role.
• Strong interpersonal and communication skills with the ability to build rapport with families and stakeholders.
• Advanced proficiency in Microsoft Office applications and confidence using databases and information systems.
• Highly developed organisational skills, attention to detail, and the ability to manage competing priorities.
• Experience coordinating projects, events, or administrative processes.
• A demonstrated commitment to confidentiality, professionalism, and continuous improvement.
• An understanding of, and commitment to, the values and ethos of Catholic education.
• Relevant qualifications in Administration, Marketing, Business, or equivalent experience.

For further information refer to the Position Description.

Why Us?

We are a Catholic learning community grounded in the Mercy values of Respect, Integrity, Challenge, Justice, and Compassion.

We believe in the limitless potential of every child. That's why, at StThomas, we create nurturing and flexible environments where children are empowered to explore, learn, and grow independently and collaboratively. As an internationally accredited Visible Learning school, we embrace our St Thomas Learner Dispositions of: Curiosity, Brave, Gritty, Collaborative, Connected to strengthen our awareness of the learning processOur innovative approach to curriculum development ensures that learning is a journey fuelled by the students' interests, experiences, and the dynamic world around them. We celebrate diversity and authenticity, and feel very privileged to be part of the learning journey of our children, witnessing their incredible achievements each and every day.

About Us

We warmly invite you to experience first-hand the richness of our school's touchstones:

• Faith:At St. Thomas, faith is a foundation. We invite all families into this faith-filled community, where Catholic Identity is expressed in contemporary, authentic and meaningful ways.
• Family:We're more than just a school; we're a family. Our tight-knit community of staff, students, and parents creates a warm and welcoming atmosphere so that all can feel valued, supported, and included.
• Future:As we prepare our students for the future, we equip them with the skills, knowledge, and dispositions to succeed in an ever-changing world. Our commitment to academic excellence and holistic development supports every child to strive towards their full potential, making a positive impact on the world.

Catholic Education South Australia is committed to ensuring the safety, wellbeing and dignity of all children and young people. Screening requirements apply.