ENGINEERING ADMIN ASSISTANT

Sea Harvest; Wes-Kaap; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading seafood company in South Africa is seeking an Administrative Support specialist to oversee fuel procurement for vessels and conduct various administrative tasks. Candidates should have a Grade 12 qualification and 1-2 years of relevant experience in administration. Strong communication skills and attention to detail are essential for success in this role.

Qualifications

• 1-2 years' experience in administration is required.
• Ability to manage multiple responsibilities and prioritize tasks.

Responsibilities

• Oversees fuel procurement for vessels.
• Conducts general administrative tasks as required.
• Performs comprehensive monthly fuel analysis.

Skills

Communication skills

Administrative skills

Attention to detail

Education

Grade 12

Diploma/Certificate in administration

Job description

Overview

From a humble fishing company established in 1964, the Sea Harvest Group has grown to become a leading seafood, aquaculture, agri-processing and branded FMCG business recognized throughout South Africa and the world. The group has built its national and global footprint, developing a strong reputation and fostering solid long-term relationships with its geographically diverse international customer base.

JOB PURPOSE: To support efficient engineering and maintenance operations by overseeing fuel procurement for vessels, conducting general administrative tasks as required, and performing comprehensive monthly fuel analysis to ensure optimal performance and adherence to standards.

Required Job Skills and Knowledge

• The ability to liaise with suppliers, internal teams, and stakeholders.
• Obtain fuel order requisition form from vessel chief superintendent.
• Order required fuel from supplier.
• Ensure that the correct vessel receives the correct fuel order.
• Demonstrated ability in general administrative tasks, including data entry, record-keeping, and efficient organization of HR documentation.
• Safely store oil samples into required container.
• Conduct filing of documents of engineering staff effectively.
• Conduct WCAS and injury reports for required crew members.
• Ensuring accuracy in fuel orders, administrative processes, and data analysis.
• Ability to manage multiple responsibilities, prioritize tasks, and maintain an organized workflow.
• Understanding of the marine industry, including basic employment acts.
• Inform supplier of defective oil samples.
• Analysis report is sent on defective oil samples.
• Issue monthly coffee, sugar, tea and stationery for quay side employees.

Desired Qualifications & Experience

• Grade 12
• 1-2 years' experience in administration
• Diploma/Certificate in administration

Personal Attributes and Requirements

• Good communication skills
• Sober habits
• Good computer literacy
• Persistence, administrative skills, attention to detail
• Accuracy, responsive and the ability to function independently and under pressure