Divisional Secretary

Hire Resolve; Durban; On-site; ZAR 380,000 - 520,000; Full time

Job summary

Hire Resolve is seeking a skilled Divisional Secretary in Town Planning to support the divisional manager in Durban. The role blends administrative excellence with financial and tender support to drive project success.

Start Date: 1 April or sooner if possible. A proactive, detail-oriented professional with strong MS Office skills will fit this role and contribute to a dynamic team environment.

Qualifications

• Matric and at least 3 years in admin, financial and secretarial roles.
• Experience in a consulting environment preferred.
• Strong organizational and communication skills.

Responsibilities

• Admin support: typing, filing, document control, meeting coordination, travel arrangements, leave administration.
• Financial support: invoicing, processing contracts, expense and travel claims, month end packs, income forecast.
• Marketing support: compiling and submitting tenders and proposals.

Skills

Organized

Attention to detail

Communication skills

Self-starter

Interacting with others

Education

Matric + 3 years admin/financial/secretarial experience

Tools

Proman

MS Word

Excel

PowerPoint

Outlook

Job description

Hire Resolve is currently seeking a skilled and experienced Divisional Secretary in Town Planning to join our client's team in Durban. As a Divisional Secretary, you will provide high-level administrative support to the divisional manager and the team.

Our client, a reputable company in Durban, offers a dynamic work environment and excellent career growth opportunities. If you are a proactive and detail-oriented individual with exceptional organizational and communication skills, this is the perfect role for you.

Start Date: 1 April or sooner if possible

Responsibilities

• Admin support: typing, filing, document control, meeting co-ordination, order processing, travel arrangements, leave administration.
• Financial support: Project initiation forms, processing contracts, administering creditors information, administering timesheets, expense claims and travel claims, processing invoices and credit notes, assisting with project budget control, assisting with collection of debts, preparing month end divisional packs, maintaining income forecast sheet.
• Marketing support: Compiling and submitting tenders and proposals.

Requirements

• Organized, efficient, responsible, and hard working.
• Strong numerically and have high attention to detail.
• Competent in invoicing, administration, information gathering and compiling reports.
• A self-starter who is confident in interacting with and influencing others internally and externally
• Proficient in MS Word, Excel, PowerPoint, Outlook
• Experience in using Proman - an advantage.
• Matric plus a minimum of 3 years similar administrative, financial and secretarial experience – preferably in a consulting environment

Benefits

• Salary negotiable
• Our client is offering a highly competitive salary for this role based on experience.

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.