Debtors Clerk - Pipeline

Pedros Chicken; Oos-Kaap; On-site; ZAR 240,000 - 340,000; Full time

Job summary

Pedros Chicken is seeking a Debtors Clerk to manage the full debtors function, ensuring accurate customer accounts, timely invoicing and effective collections within approved terms.

The role requires 3+ years in a debtors capacity, proficiency with Sage 200 Evolution and strong Excel skills. FMCG/retail experience is advantageous; you will liaise across all levels of the organization.

Qualifications

• 3+ years’ experience as Debtors Clerk or in a similar role.
• Proficient in the full debtors function including collections, invoicing and reconciliations.
• 1–2 years’ experience using Sage 200 Evolution.
• Strong MS Office skills, especially Excel.
• Experience in FMCG/fast food or retail is advantageous.
• Able to communicate effectively across all levels of the organisation.

Responsibilities

• Manage the full debtors function and maintain accurate customer accounts.
• Ensure accounts are kept within approved credit terms and limits.
• Follow up and collect outstanding payments timeously.
• Process customer invoices and credit notes accurately.
• Ensure PODs are received and orders are invoiced promptly.
• Prepare monthly Group Accounts on Hold register.
• Distribute customer statements weekly and maintain records.
• Prepare customer age analysis reports and investigate discrepancies.
• Build relationships with customers and internal stakeholders.

Skills

Debtors management

Collections

Invoicing

Sage 200 Evolution

MS Excel

Communication across levels

Education

Matric / Grade 12

Tools

Sage 200 Evolution

Microsoft Excel

Job description

The Debtors Clerk will be responsible for managing the full debtors function, ensuring that customer accounts are accurately maintained, invoices and credit notes are processed correctly and collections are effectively managed within agreed credit terms.

Duties & Responsibilities

• Manage the full debtors function and maintain accurate and up-to-date customer accounts.
• Ensure customer accounts are managed within approved credit terms and limits.
• Follow up and collect outstanding payments timeously to ensure effective debt collection.
• Process customer invoices and credit notes accurately.
• Ensure all Proof of Delivery (POD) documentation is received and that dispatched orders are invoiced correctly and timeously.
• Prepare and submit the monthly Group Accounts on Hold register.
• Maintain accurate customer records and ensure customer statements are distributed weekly.
• Prepare and review customer age analysis reports.
• Investigate and resolve customer account queries and discrepancies promptly.
• Build and maintain strong working relationships with customers and internal stakeholders.

Requirements

• Matric / Grade 12.
• A minimum of 3 years’ experience in a Debtors Clerk or similar role.
• A sound understanding of the full debtors function, including collections, invoicing and account reconciliations.
• A minimum of 1–2 years’ experience using Sage 200 Evolution.
• Proficiency in Microsoft Office, particularly Microsoft Excel.
• Previous experience within the FMCG, Fast Food or Retail sector will be advantageous.
• Ability to communicate effectively across all levels of the organisation.