Debtors Clerk

Multiform Human Development (Pty) Ltd.; Noordwes; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Multiform Human Development (Pty) Ltd. is seeking a Debtors Clerk to manage accounts receivable, ensure accurate records, and support collections. The role focuses on invoicing, payment reconciliation, and maintaining up-to-date customer balances.

The ideal candidate has experience in debt collection, strong numerical capability, and proficiency with accounting software and Excel. ERP familiarity and meticulous, organized work style are essential for timely month-end closings and client

Qualifications

• Proven experience in debt collection or AR management.
• Strong numerical proficiency and attention to detail.
• Excellent communication and client engagement skills.
• Experience with ERP systems and accounting software.
• Proficient with Microsoft Excel.

Responsibilities

• Process and reconcile customer invoices and payments per policies.
• Monitor overdue accounts and follow up with clients for timely payment.
• Maintain accurate records of customer account balances and histories.
• Prepare and send statements, invoices and payment reminders.
• Assist with resolving billing discrepancies and client inquiries.
• Prepare weekly and monthly reports on outstanding debts and collections progress.
• Collaborate with sales to communicate customer account status.
• Assist in month-end closing processes related to accounts receivable.

Skills

Numerical proficiency

Attention to detail

Communication skills

Independent worker

Prioritization

Education

Diploma or certification in accounting or finance

Tools

Accounting software

Microsoft Excel

ERP systems

Job description

About the Role

As a Debtors Clerk, you will play a crucial role in managing the accounts receivable function of the company. You will focus on maintaining accurate records of customer transactions and ensuring timely collections of outstanding debts. Your attention to detail and strong organisational skills will help streamline our financial processes.

Key Responsibilities

• Process and reconcile customer invoices and payments in accordance with company policies and procedures.
• Monitor overdue accounts and follow up with clients to facilitate timely payment.
• Maintain accurate and updated records of customer account balances and payment histories.
• Prepare and send statements, invoices, and payment reminders to clients.
• Assist with the resolution of billing discrepancies and customer inquiries related to accounts receivable.
• Prepare weekly and monthly reports on outstanding debts and collections progress.
• Collaborate with the sales team to ensure clear communication regarding customer accounts.
• Assist in month-end closing processes related to accounts receivable.

Requirements

• Proven experience in debt collection or accounts receivable management.
• Strong numerical proficiency and attention to detail.
• Excellent communication and interpersonal skills for client engagement.
• Proficiency with accounting software and Microsoft Excel.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving skills and the ability to prioritize tasks effectively.
• Relevant diploma or certification in accounting or finance.
• Familiarity with credit control principles and practices.
• Experience in using ERP systems for financial management.
• Knowledge of relevant legislation and compliance issues related to debtor management.

We are an equal opportunity employer committed to diversity and inclusivity in the workplace. We encourage applications from all individuals, regardless of their background or identity, in accordance with the Employment Equity Act.