Debtors Clerk

Shoprite Group of Companies; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

The Debtors Clerk at Shoprite Group of Companies provides administrative and operational support in the finance function, focusing on accurate processing and maintenance of debtor accounts.

You will handle invoice processing and administration, account management, collections, query resolution, and reporting, requiring 1+ year in debtors or finance administration, Grade 12, and strong Microsoft Office skills.

Qualifications

• Grade 12 / Matric is essential.
• Finance/Accounting certificate or diploma preferred.
• +1 years’ experience in debtors or finance administration is essential.
• Basic understanding of financial processes and debtor management.
• Proficient in Microsoft Office to execute tasks.

Responsibilities

• Process and capture invoices accurately within required timelines.
• Verify supporting documentation and ensure completeness.
• File and maintain invoice records for audit.
• Identify and resolve discrepancies.
• Maintain debtor account records and ensure correct payment allocation.
• Monitor debtor ageing and follow up on overdue balances.
• Escalate high-risk debt as needed.
• Respond to customer queries related to invoices and accounts.
• Assist with month-end processes and audit requirements.
• Prepare and distribute customer statements and ageing analysis.

Skills

Debtors experience

Finance administration

Accounts focus

Microsoft Office

Education

Grade 12 / Matric

Finance / Accounting certificate or diploma

Tools

Microsoft Excel

Job description

The Debtors Clerk provides administrative and operational support within the finance function, focusing on the accurate processing and maintenance of debtor accounts. The role supports effective debtors administration by ensuring transactions are captured correctly, account records are maintained, and outstanding balances are monitored and followed in line with defined processes.

What you'll do

Invoice Processing and Administration

• Process and capture invoices accurately within required timelines
• Verify supporting documentation and ensure completeness
• File and maintain invoice records in line with audit requirements
• Identify and escape discrepancies

Debtors Account Management

• Maintain accurate and up-to-date debtor account records
• Capture and update new and existing account information
• Ensure correct allocation of payments

Collections and Outstanding Debt Management

• Monitor debtor ageing and track overdue accounts
• Follow up on outstanding balances in line with collection targets
• Escalate high-risk or long-outstanding debt

Query Resolution and Customer Interaction

• Respond to customer queries related to invoices and accounts
• Investigate and resolve discrepancies timeously
• Maintain professional and responsive client communication

Reporting and Finance Support

• Prepare and distribute customer statements
• Support debtor reporting, including ageing analysis
• Assist with month-end processes and audit requirements

What you bring

• Grade 12 / Matric - essential.
• Relevant certificate or diploma in Finance / Accounting - (preferred).
• +1 years’ experience in a debtors, finance administration, or accounts-related role - (essential).
• Basic understanding of financial processes and debtor management - (essential)
• Proficient in Microsoft Office with a focus on applicable tools to execute areas of function (essential).