Debtors Clerk

Kempston Recruitment; East London; On-site; ZAR 201,000 - 290,000; Full time

Job summary

Kempston Recruitment seeks a detail-oriented Debtors Clerk to manage the debtors/Accounts Receivable functions for three entities. You will open and maintain debtor accounts, process receipts, allocations, and reconciliations across separate ledgers while ensuring accuracy and timely reporting.

The role requires strong English communication, high attention to detail, and ability to prioritise month-end deadlines in a dynamic environment. SA experience preferred.

Qualifications

• Experience in debtors/Accounts Receivable.
• Familiarity with multiple entities and reconciliations.
• Strong numerical and administrative skills.
• English communication skills essential.

Responsibilities

• Manage full debtors/Accounts Receivable for three entities with separate ledgers.
• Open and maintain debtor accounts per company procedures.
• Process receipts and allocations to correct accounts and entities.
• Investigate unidentified or misallocated receipts and resolve discrepancies.

Skills

Debtors/accounts receivable

Multi-entity handling

Excel

Credit control

Numerical accuracy

Communication (English)

Attention to detail

Prioritisation

Education

Matric certificate

Tools

Excel

Accounting/Dealer Management Systems

Job description

We are seeking a detail-oriented Debtors Clerk to manage multiple ledgers, build strong client relationships, and support the financial success of three entities.

Key Skills and Requirements:

• Matric certificate


• Previous debtors/accounts receivable experience, preferably in a multi-entity environment


• Motor industry experience - highly advantageous


• A strong working knowledge of debtors, reconciliations and credit control procedures


• Proficient in the use of Microsoft Office; specifically Excel and accounting/ dealer management systems


• Ability to manage and reconcile debtors accounts three separate entities, ensuring accuracy


• Strong numerical, reconciliation and administrative skills


• Good written and verbal communication skills, with a strong command of the English language


• High level of accuracy and attention to detail


• Ability to prioritise workload and meet month-end deadlines

Duties and Responsibilities:

The successful candidate would be required, but not limited to;

• Manage the full debtors / accounts receivable function for three different entities, ensuring each entity is processed, reconciled and reported on separately and accurately


• Open and maintain debtor accounts in accordance with company procedures


• Process and allocate customer receipts, EFT payments, deposits and other debtor transactions to the correct customer account and entity


• Investigate unidentified, incorrectly allocated or duplicated receipts and resolve discrepancies timeously


• Reconcile debtor control accounts, customer accounts and supporting schedules for all three entities


• Prepare and distribute customer statements within the required timeframes


• Monitor debtor ageing reports and follow up outstanding and overdue accounts promptly


• Maintain accurate records of collection follow-ups, payment arrangements and unresolved queries


• Escalate long-outstanding, disputed or high-risk accounts to management where required


• Process authorised debtor journals, credit notes and adjustments with correct supporting documentation


• Liaise with relevant departments and branches to resolve invoice, payment and customer account queries


• Ensure transactions are recorded against the correct entity and maintain clear separation of records and supporting documentation between the three entities


• Perform month-end debtors reconciliations and ensure debtor ledgers balance to the relevant general ledger / control accounts


• Prepare debtor ageing, outstanding account and collection reports for management as required


• Assist with month-end close processes and provide supporting schedules within required deadlines


• Provide supporting documentation for internal and external audit queries relating to debtors


• Adhere to company credit control procedures, financial controls and delegated authority requirements


• Maintain confidentiality of customer and company financial information