Debt & Office Operations Lead (Sage Pastel)

Accredited Resource Consulting Services (Pty) Ltd; Pretoria; On-site; ZAR 201,000 - 279,000; Full time

Job summary

Accredited Resource Consulting Services (Pty) Ltd in Pretoria seeks a Debtors Manager / Office Manager to oversee debtors, accounting admin, payroll support and daily office operations. The role combines hands-on debtors management with administration tasks and client liaison.

The ideal candidate has solid debtors experience, Sage Pastel expertise, and strong organisational skills. English and Afrikaans fluency is required; the position is on-site in Monument Park, Pretoria.

Qualifications

• Matric (Grade 12).
• Minimum of 2 years' experience in debtors management.
• Proven working experience with Sage Pastel is essential.
• Previous experience managing collections, age analysis and outstanding accounts.
• Experience in office administration or office management.
• Payroll processing experience, including statutory submissions to SARS, will be advantageous.
• Good knowledge of Microsoft Office, particularly Excel and Outlook.
• Strong numerical, analytical and reconciliation skills.
• Excellent organisational skills and attention to detail.
• Strong communication and client liaison skills.
• Ability to work independently, manage deadlines and handle confidential information professionally.
• Fluent in English and Afrikaans, both written and spoken.

Responsibilities

• Manage the full debtors book, including invoicing, payment allocations and account reconciliations using Sage Pastel.
• Monitor age analysis and follow up on outstanding payments through calls, emails and account statements.
• Negotiate payment arrangements with clients and escape long-outstanding accounts where necessary.
• Issue monthly client statements and resolve billing and account queries.
• Monitor collections, overdue balances and debtors' days, providing regular reports to management.
• Capture financial transactions and assist with bank reconciliations using Sage Pastel.
• Provide support with creditors processing and month-end procedures.
• Maintain accurate payroll records and ensure deadlines are met.
• Oversee the day-to-day running of the office and ensure that administrative operations run smoothly.
• Manage office supplies, service providers and general office requirements.
• Provide administrative and secretarial support to the Director, including diary management, correspondence and meeting coordination.
• Maintain client files, company records and general office documentation.
• Handle client and visitor enquiries professionally.
• Identify and resolve routine operational issues proactively.
• Maintain employee records, leave registers and employment contracts.
• Coordinate onboarding documentation for new employees.
• Assist with general HR administration and related documentation.

Tools

Sage Pastel

Job description

Accredited Resource Consulting Services (Pty) Ltd in Pretoria seeks a Debtors Manager / Office Manager to oversee debtors, accounting admin, payroll support and daily office operations. The role combines hands-on debtors management with administration tasks and client liaison.

The ideal candidate has solid debtors experience, Sage Pastel expertise, and strong organisational skills. English and Afrikaans fluency is required; the position is on-site in Monument Park, Pretoria.