Creditors & Finance Administrator

RecruitMyMom; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

On-site work in Cape Town

Structured environment

Job summary

RecruitMyMom in Cape Town is seeking an experienced Accounts Payable Clerk to maintain accurate supplier records and support the finance team within a professional, structured environment.

You will process invoices and credit notes in Pastel, perform monthly reconciliations, manage VAT compliance, and upload documents to the audit repository, while fostering strong relationships with suppliers and providing timely admin support to debtors as needed.

Qualifications

• 2 to 3 years of hands-on accounts payable / creditors clerk experience.
• Demonstrated experience with monthly reconciliation and general ledger coding.
• Solid understanding of VAT compliance, purchase order matching, and audit control processes.
• Strong written and verbal communication abilities.
• High attention to detail with proven organizational skills.
• Software: Pastel (Sage Evolution) and Excel proficiency.

Responsibilities

• Process local supplier invoices and credit notes in Pastel, ensuring accuracy and GL coding.
• Execute accurate monthly supplier statement reconciliation to maintain optimal accounting records.
• Prepare weekly and monthly payment runs (7th, 14th, 25th, and month-end) in accordance with guidelines.
• Direct and resolve supplier queries promptly to foster professional relationships.
• Verify and upload all incoming invoices to the digital audit repository with VAT checks.
• Maintain complete physical and digital audit-ready supplier files to ensure seamless reporting.
• Oversee petty cash control and stationery management for the office.
• Deliver administrative support to the finance team, including support to the debtors department.

Skills

Accounts payable

Reconciliations

GL coding

Vendor relations

Attention to detail

Tools

Pastel (Sage Evolution)

Microsoft Excel

Job description

Maitland, South Africa | Posted on 23/09/2026

This role is critical to maintaining high accuracy in financial processing and supplier payments for a food manufacturing company. Based full-time in-office at the Cape Town premises, you will be responsible for creditors recons, audit-ready document control, and finance administration. Working Monday to Friday (07:00 – 16:30), you will play a vital role in supporting the broader finance team.

Key Responsibilities:

Process local supplier invoices and credit notes in Pastel, ensuring accuracy and proper GL coding.

Execute accurate monthly supplier statement reconciliation to maintain optimal accounting records.

Prepare weekly and monthly payment runs (7th, 14th, 25th, and month-end) in accordance with organisational guidelines.

Direct and resolve supplier queries promptly to foster and maintain strong professional relationships.

Verify and upload all incoming invoices to the digital audit repository, checking for VAT compliance, PO matches, GL accuracy, and authorization evidence.

Maintain complete physical and digital audit-ready supplier files to ensure seamless internal and external reporting.

Oversee petty cash control and direct stationery management for the office.

Deliver agile, proactive administrative assistance to support overall finance team operations. Part of the duties will be supporting the debtors department.

Requirements

2 to 3 years of hands-on accounts payable / creditors clerk experience.

Demonstrated experience with monthly reconciliation and general ledger coding.

Solid understanding of VAT compliance, purchase order matching, and audit control processes.

Strong written and verbal communication abilities.

High attention to detail with proven organizational skills.

Friendly and approachable personality.

Software: Pastel (Sage Evolution) proficiency and Microsoft Excel (Intermediate to Advanced)

Benefits & Culture:

Collaborative finance team operating with clear separation of duties.

Professional, structured environment with dedicated peer support.

Work Type & Location:

On-site / In-office (Cape Town, Western Cape)

Employment Type:

Permanent, Full-time (Monday to Friday, 07:00 – 16:30)

Little micro flexibility allowed after probation period (if arranged beforehand when needed)