Creditors Controller

Career Custodians; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Village N Life in Cape Town seeks a skilled creditors clerk to manage the full supplier accounts, invoices, reconciliations and payments on schedule.

The role requires 5 years of creditors experience, hospitality sector exposure, and proficiency with Sage Evolution and Lightyear. You will assist audits, ensure VAT compliance and maintain strong internal controls across the creditor function.

Qualifications

• Financial Diploma preferred for the role.
• At least 5 years ofCreditors Clerk experience in a hospitality environment is required.
• Experience with Sage Evolution and Lightyear is advantageous.
• Proficiency in MS Office is expected.
• Experience with Nedbank bank processing is an advantage.

Responsibilities

• Handle supplier invoice processing and match to purchase orders.
• Perform weekly and monthly supplier reconciliations.
• Process supplier payments and load payments on banking platform.
• Ensure VAT compliance and maintain VAT registration details where applicable.
• Prepare audit files for creditors and assist with supplier queries.
• Maintain internal controls over invoice processing and payments.

Education

Financial Diploma - Advantage

Tools

Sage Evolution

Lightyear

MS Office

Nedbank Bank Processing

Job description

Village N Life is a leading local Tourism and Hospitality group where we go above and beyond to ensure the last 10% standards are met. If you thrive on a company culture that focuses on growing their employees through career development and incentives, this is the company for you. Where exceptional people and exceptional opportunity awaits.

Who We're Looking For:

The ideal candidate must be capable of handling the full creditor's function, including supplier age analysis and statement reconciliations. They should also have experience working collaboratively within a high-pressure, deadline-driven environment.

What Is Required:

Key Accountabilities

• Supplier Invoice Processing
• Receive, verify, and process all supplier invoices, ensuring they are matched to purchase orders on Lightyear.
• Conduct a full audit on each invoice before processing.
• Allocate invoice amounts to the correct general ledger accounts on Lightyear in preparation for import to Sage Evolution.
• Ensure timely processing of all invoices in accordance with internal deadlines.
• Supplier Reconciliations
• Perform weekly and monthly reconciliations for all non-related party supplier accounts.
• Investigate and resolve reconciling items promptly.
• Ensure all supplier accounts are fully reconciled prior to payment processing.
• Supplier Payments
• Add all new suppliers as beneficiaries on the Nedbank platform.
• Prepare payment requisitions and reconcile to payment batches.
• Load payments on the banking platform for review and release by authorized managers.
• File paid invoices systematically in the appropriate files.
• Email remittance advices to suppliers to facilitate accurate allocations.
• Verify that the supplier age analysis reflects accurate aging after cashbook updates.
• Coordinate and prepare weekly and monthly payments as per agreed payment terms.
• Prevent duplicate payments and proactively follow up on supplier debit balances.
• Statutory Compliance
• Maintain a solid understanding of VAT legislation and ensure all supplier invoices are VAT-compliant where applicable.
• Confirm that VAT registration numbers are present on relevant invoices.
• Financial Controls
• Adhere to the company’s financial policies and procedures for procurement and payment processing.
• Maintain strong internal controls over invoice processing and payments in line with the financial manual.
• External Audit Support
• Prepare a comprehensive creditors audit file for review by the Balance Sheet Manager ahead of annual audits.
• Assist Financial Managers with audit queries related to suppliers and creditors.
• Ad-Hoc Requests
• Provide support to the Financial Managers and Group Financial Manager with any creditor-related queries.
• Assist with the completion and submission of supplier credit applications as required.

Requirements:

Internal Communication

• Business Services Management
• All levels of staff

External Communication

• Suppliers

Qualifications

• Financial Diploma - Advantage

Experience

• 5 years Creditors Clerk Experience
• Hospitality Experience (required)
• Sage Evolution
• Lightyear (advantage)
• Intermediate/advance MS Office knowledge
• Nedbank Bank Processing (advantage)