Creditors Controller

Career Custodians; South Africa; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Village N Life is seeking a competent Creditors Clerk to manage supplier invoices, reconciliations and payments within a high-pressure hospitality environment. You will audit invoices, allocate to ledgers and ensure timely processing in line with deadlines.

Ideal candidates have at least 5 years in creditors, hospitality exposure, and hands-on experience with Sage Evolution and Lightyear. Strong MS Office skills and attention to detail are essential for success.

Qualifications

• Financial Diploma or equivalent qualification.
• Minimum 5 years in a creditors/clerk role in Hospitality.
• Experience with Sage Evolution and Lightyear is highly preferred.
• Proficiency in MS Office and general ledger processes.

Responsibilities

• Handle full creditor function from invoicing to payments.
• Conduct supplier reconciliations and resolve discrepancies.
• Prepare and process supplier payments and remittances.
• Ensure VAT compliance and routing of invoices for audit readiness.
• Maintain strong internal controls over invoicing and payments.

Skills

Communication

Teamwork

Education

Financial Diploma - Advantage

5 years Creditors Clerk Experience

Hospitality Experience (required)

Tools

Sage Evolution

Lightyear

MS Office

Job description

Village N Life is a leading local Tourism and Hospitality group where we go above and beyond to ensure the last 10% standards are met. If you thrive on a company culture that focuses on growing their employees through career development and incentives, this is the company for you. Where exceptional people and exceptional opportunity awaits.

Who We're Looking For:

The ideal candidate must be capable of handling the full creditor's function, including supplier age analysis and statement reconciliations. They should also have experience working collaboratively within a high-pressure, deadline-driven environment.

What Is Required:

Key Accountabilities

• Supplier Invoice Processing
  • Receive, verify, and process all supplier invoices, ensuring they are matched to purchase orders on Lightyear.
  • Conduct a full audit on each invoice before processing.
  • Allocate invoice amounts to the correct general ledger accounts on Lightyear in preparation for import to Sage Evolution.
  • Ensure timely processing of all invoices in accordance with internal deadlines.
• Supplier Reconciliations
  • Perform weekly and monthly reconciliations for all non-related party supplier accounts.
  • Investigate and resolve reconciling items promptly.
  • Ensure all supplier accounts are fully reconciled prior to payment processing.
• Supplier Payments
  • Add all new suppliers as beneficiaries on the Nedbank platform.
  • Prepare payment requisitions and reconcile to payment batches.
  • Load payments on the banking platform for review and release by authorized managers.
  • File paid invoices systematically in the appropriate files.
  • Email remittance advices to suppliers to facilitate accurate allocations.
  • Verify that the supplier age analysis reflects accurate aging after cashbook updates.
  • Coordinate and prepare weekly and monthly payments as per agreed payment terms.
  • Prevent duplicate payments and proactively follow up on supplier debit balances.
• Statutory Compliance
  • Maintain a solid understanding of VAT legislation and ensure all supplier invoices are VAT-compliant where applicable.
  • Confirm that VAT registration numbers are present on relevant invoices.
• Financial Controls
  • Adhere to the company’s financial policies and procedures for procurement and payment processing.
  • Maintain strong internal controls over invoice processing and payments in line with the financial manual.
• External Audit Support
  • Prepare a comprehensive creditors audit file for review by the Balance Sheet Manager ahead of annual audits.
  • Assist Financial Managers with audit queries related to suppliers and creditors.
• Ad-Hoc Requests
  • Provide support to the Financial Managers and Group Financial Manager with any creditor-related queries.
  • Assist with the completion and submission of supplier credit applications as required.

Requirements

• Internal Communication
• Business Services Management
• All levels of staff
• External Communication
• Suppliers
• Qualifications
• Financial Diploma - Advantage
• Experience
• 5 years Creditors Clerk Experience
• Hospitality Experience (required)
• Sage Evolution
• Lightyear (advantage)
• Intermediate/advance MS Office knowledge
• Nedbank Bank Processing (advantage)

Due to the large number of CV's received, only candidates that meet the minimum requirements will be contacted. If you have not heard back from us in 2 weeks, please consider your application as unsuccessful.