Creditors Clerk (Fixed Term Contract)

Freedom Stationary (Pty) Ltd; Durban; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Freedom Stationary (Pty) Ltd in Durban seeks a Creditors Clerk on a fixed-term contract to manage supplier accounts, reconcile ledgers, and process invoices and payments. The role supports month-end close and ensures VAT compliance in line with ISO 9001 standards.

Responsibilities include reconciling statements, maintaining audit-ready files, and resolving supplier queries while upholding internal controls and financial procedures.

Qualifications

• Experience in creditors reconciliation and supplier accounts (monthly reconciliations).
• Understanding of VAT treatment and general ledger allocations.
• Familiarity with ISO 9001:2015 quality standards and controls.

Responsibilities

• Creditors reconciliation & ledger balancing for supplier accounts.
• Process supplier invoices, debit/credit notes; ensure accurate postings on Syspro.

Skills

Creditors Reconciliation

Syspro

VAT

ISO 9001

Month-end close

Financial Controls

Tools

Syspro

Job description

Creditors Clerk (Fixed Term Contract) Freedom Stationary (Pty) Ltd Durban, ZA

Purpose of the Role

To ensure the accurate, timely reconciliation and processing of supplier accounts, invoices, and payments while maintaining compliance with financial procedures and quality management system requirements.

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Responsibilities

Creditors Reconciliation & Ledger Balancing

• Perform monthly reconciliations of supplier statements to general ledger accounts
• Identify, investigate, and resolve account discrepancies
• Maintain reconciliation files in an auditable format
• Capture supplier invoices, debit notes, and credit notes on Syspro
• Ensure correct VAT treatment and GL allocations
• Monitor deadlines to support accurate and timely month-end close
• Maintain document integrity in line with ISO 9001 standards

Payment Processing & Controls

• Prepare and process EFT payments weekly/monthly
• Verify supplier banking details prior to payment release
• Ensure payments are supported by valid documentation (invoices, PODs, approvals)

Supplier Query Resolution

• Resolve supplier queries relating to payments and missing documentation
• Follow up on outstanding PODs and statements
• Maintain professional communication with suppliers

Reporting & Analysis

• Compile creditor reports and payment schedules for the Financial Manager
• Conduct monthly transport cost analysis and reconciliations
• Identify and report anomalies in supplier accounts or transport charges

Compliance & Audit Support

• Maintain structured filing systems for financial records
• Ensure compliance with ISO 9001:2015, internal controls, and finance policies
• Assist during internal and external audits

Ad Hoc Support

• Perform other finance-related duties as required
• Provide administrative support to finance and warehouse teams when needed