Creditors Clerk

Bluespec Holdings; Durban; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Bluespec Holdings is seeking an accounts payable professional to manage creditor reconciliations, verify VAT accuracy on supplier invoices, and ensure timely loadings into Salesforce. The role requires meticulous attention to detail and timely resolution of reconciling items.

You will handle weekly transaction listings, resolve outstanding invoices and credit notes, and prepare the creditor payment list with close coordination with Finance for timely payments.

Qualifications

• Maintaining creditors records and reconciling statements.
• Ensuring VAT criteria are met on supplier invoices.

Responsibilities

• Check supplier invoices for VAT compliance and correct where needed.
• Reconcile creditor accounts with listings and resolve unmatched items promptly.
• Ensure weekly transaction listings are received and all invoices/credit notes are resolved.
• Load second-hand schedules on Salesforce by deadlines.
• Prepare creditor payment lists and notify finance of unpaid items.

Skills

Creditor reconciliations

VAT compliance

Salesforce loading

Tools

Salesforce

Job description

1) All Creditors invoices are to be checked to ensure that all VAT criteria are met, and corrected if necessary by the supplier before being processed.

2) All Creditors reconciliations allocated to you are to be totally free of any reconciling items.

3) If on the off chance there is a reconciling item, it is to be resolved speedily within the first week of the month to a maximum of within the month.

4) Transaction listings must be received weekly and all outstanding invoices and credit notes resolved immediately.

5) Unmatched transactions to be NIL.

6) All Creditors Statements to be requested and received by latest the first week of the following month.

7) All Creditors Reconciliations are to be completed by two and a half weeks into the new month.

8) All Creditors Reconciliations and second hand schedules to be loaded on Sales force by the end of the third week, to enable Head Office to approve and payments to be made in the last two days of the month, to maximize the benefit of Creditors discounts.

9) The Creditors Payment list is to be drawn up at the end of the third week, and Finance notified of the Creditors not paid in the current month.

10) The prior months(A79) schedule is to be updated weekly and readily available for the Directors Forecast at week 3.

• 40% of recons to be completed by week 1 to review.
• 40% of recons to be completed by week 2 to review.
• 20% in the next half a week to review.