Conveyancing Secretary - Bonds

Virago Recruitment; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A well-established legal firm is seeking an experienced Bonds Registration Secretary in Pretoria. The candidate must have at least 5 years of experience in managing mortgage bond registrations from start to finish, particularly with major banks. Responsibilities include drafting documents, managing the registration process, and maintaining compliance with relevant legislation. The ideal applicant will be proficient in conveyancing software and possess strong communication and organizational skills. The firm offers a market-related remuneration package based on experience.

Qualifications

• Minimum 5 years’ recent experience as a Bonds Secretary managing mortgage bonds end-to-end.
• Direct experience with documentation and procedures for at least four specified banks.
• Exceptional knowledge of the bond registration process.

Responsibilities

• Manage the full bond registration process from opening file to registration.
• Draft bond documents for multiple banks involved.
• Communicate effectively with all stakeholders.

Skills

Mortgage bond registrations

Communication skills

Organisational skills

Time management

Problem-solving skills

Education

Matric Certificate (Grade 12)

Tools

GhostConvey

Lexis Convey

MS Office

Job description

Job Specification: Bonds Registration Secretary

Location: Pretoria, South Africa

Position Overview

A well-established legal firm based in Pretoria is seeking an experienced Bonds Registration Secretary. The successful candidate must have a minimum of 5 years’ experience in mortgage bond registrations, including hands‑on management of files from inception to registration. Proven experience with at least four (4) major banks (FNB, Standard Bank, Nedbank, ABSA, Investec, SA Home Loans, FNB Structured Lending, Commercial Bonds) is essential. The candidate must be able to work independently, demonstrating expertise across all aspects of the bond registration process.

Key Responsibilities

• Independently manage the full bond registration process from opening file to registration and delivery of deeds.
• Draft bond documents for at least four (4) of the following banks: FNB, Standard Bank, Nedbank, ABSA, Investec, SA Home Loans, FNB Structured Lending, Commercial Bonds.
• Communicate directly and effectively with banks, clients, estate agents, and all stakeholders involved in the process.
• Prepare and submit all necessary documentation to banks and the Deeds Office.
• Obtain and check guarantees, manage bond instructions, and ensure precision in compliance with lender requirements.
• Track progress, follow up consistently on outstanding conditions, and resolve any queries promptly.
• Prepare final accounts and ensure accurate financial administration of files.
• Lodge documents at the Deeds Office and manage registration timelines.
• Maintain up-to-date knowledge of relevant legislation, compliance requirements, and bank procedures.
• Provide regular feedback and reports to attorneys and clients.

Minimum Requirements

• Matric Certificate (Grade 12).
• Minimum 5 years’ recent, relevant experience as a Bonds Secretary (handling mortgage bonds from start to end).
• Direct experience with documentation and procedures for at least four (4) of the specified banks.
• Exceptional knowledge of the end-to-end bond registration process.
• Proficient in conveyancing software packages (e.g. GhostConvey and/or Lexis Convey), heartbreak MS Office, and Deeds Office processes.
• Ability to work independently and take full ownership of files.
• Strong communication (verbal and written), organisational, and time management skills.
• Attention to detail and accuracy, ability to work under pressure, and excellent problem-solving abilities.

Remuneration

Market‑related, dependent on experience.

Please send your CV to info @ viragorecruit .co.za