Controller: Vehicle Stock - UD Bloemfontein

Motus GWM; Bloemfontein; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Motus UD Bloemfontein currently has a vacancy for a Controller: Vehicle Stock. The role focuses on controlling and procuring vehicle stock to maximize turnover, including handling invoices, stock cards, and documentation for UD SA and dealerships.

Key responsibilities include stock entry, document flow, relationship with P.D.I, and coordinating stock takes and reporting to the Sales Manager. Strong Excel skills and a valid driver's license are required.

Qualifications

• 3 years previous stock controller experience.
• Knowledge of Drive and E-UD is essential.
• A minimum of Grade 12.
• Clear Criminal Record.
• A Valid Driver's License.
• Computer Literate – Excel & MS Word.
• Good Interpersonal & Communication Skills with ability to operate under pressure and in a team environment.

Responsibilities

• Ensure receipt of vehicle documents from P.D.I (invoice, car documents, service books, owner's manual).
• Allocate stock number and issue stock card.
• Enter details in stock book (engine & chassis number and job number).
• Keep a copy of invoice for payment to UD SA.
• Deliver a copy of invoice to Accounts for journal entry (purchases).
• File all vehicle documentation.
• Instruct P.D.I to either keep vehicle in storage or to be delivered to Dealership.
• Create new vehicle models.
• Issue invoice to Dealer for swop.
• Draw cheques to pay for vehicle only when copy invoice has been received & entered in stock book.
• Ensure Sales Manager sign requisition.
• Hand over cheque and all relevant documents to Driver, Sales Executive or Sales Manager.
• Ensure all documents are received when swopped vehicle arrives.
• Collect statements from UD SA.
• Check statements against invoice copies of invoice.
• Draw cheque for payment (attach statement to cheque requisition).
• Deliver cheque to UD SA.
• Supply Sales Manager with stock form (opening and outstanding stock, following month allocation, total 3 months past sales, 3 months forecasts).
• Receive above completed form from Sales Manager.
• Capture form on PC.
• Hand over printout to the Sales Manager.
• Receive form from Sales Manager after meeting for ordering.
• Draw stock sheets when required for the Sales Manager.
• Stock Take, Key stock take and Spare Key Stock take.

Skills

Stock control

MS Excel

MS Word

Interpersonal skills

Team collaboration

Driver's license

Education

Grade 12

Job description

Motus UD Bloemfonteincurrently holds a vacancy for a Controller: Vehicle Stock.

The person in this position will be responsible for ensuring that vehicle stock is controlled & procured so as maximize stock turnover.

• Ensure receipt of vehicle documents from P.D.I (invoice, car documents, service books, owner's manual)
• Allocate stock number and issue stock card
• Enter details in stock book (engine & chassis number and job number)
• Keep a copy of invoice for payment to UD SA.
• Deliver a copy of invoice to Accounts for journal entry (purchases)
• File all vehicle documentation
• Instruct P.D.I to either keep vehicle in storage or to be delivered to Dealership
• Create new vehicle models
• Issue invoice to Dealer for swop
• Draw cheques to pay for vehicle only when copy invoice has been received & entered in stock book
• Ensure Sales Manager sign requisition
• Hand over cheque and all relevant documents to Driver, Sales Executive or Sales Manager
• Ensure all documents are received when swopped vehicle arrives
• Collect statements from UD SA
• Check statements against invoice copies of invoice
• Draw cheque for payment (attach statement to cheque requisition)
• Deliver cheque to UD SA
• Supply Sales Manager with stock form (opening and outstanding stock, following month allocation, total 3 months past sales, 3 months forecasts)
• Receive above completed form from Sales Manager
• Capture form on PC
• Hand over printout to the Sales Manager
• Receive form from Sales Manager after meeting for ordering
• Draw stock sheets when required for the Sales Manager
• Stock Take, Key stock take and Spare Key Stock take

KNOWLEDGE, SKILLS AND QUALIFICATIONS:

• 3 years previous stock controller experience
• Knowledge of Drive and E- UD is essential
• A minimum of Grade 12
• Clear Criminal Record
• A Valid Driver's License
• Computer Literate – Excel & MS Word
• Good Interpersonal & Communication Skills with ability to operate under pressure and in a team environment