Contract Manager - Western Cape

Bidvest Protea Coin; Cape Town; On-site; ZAR 900,000 - 1,100,000; Full time

Job summary

Astron Energy’s Cape Town refinery is seeking a Contract Manager to lead the Guarding Division’s on-site security program. You will oversee the SSP team, NKP compliance, and firearms management while coordinating with the CHSO and JPC on security planning.

You will manage training, vetting, and regulatory reporting, and ensure efficient incident investigations, risk assessments, and amendments to SOPs. This role requires strong leadership in a critical infrastructure setting.

Qualifications

• Experience managing National Key Point (NKP) operations and teams.
• Understanding of NKP Act, CIPA, FCA and PSIRA requirements.
• Ability to prepare NKP reports, investigations and regulatory submissions.

Responsibilities

• Lead on-site SSP team of security officers and ensure NKP compliance.
• Coordinate with CHSO on NKP/PSIRA audits and training schedules.
• Manage SSP posts, firearms, vetting, and competency expiry databases.
• Oversee SRA, BSSA, REFSECO, and JPC activities and security planning.
• Maintain incident investigations, emergency response plans, and site SOPs.
• Deliver monthly security performance updates and client-facing reports.

Skills

NKP experience

Petroleum sector

Regulatory compliance

Leadership

Computer literacy

ISPS Code

FCA knowledge

PSIRA knowledge

Reporting & investigations

Job description

Contract Manager in the Guarding Division – Astron Energy Refinery based in Cape Town

The suitable candidate’s main responsibilities and duties include, but are not limited to, the following:

Manages the on-site Security Service Provider (SSP) team consisting of 51 X Security Officers (45 Officer with NKP and HG & SG Comp + 6 Officers with ISPS)

Manages the Contract Security in conjunction with the Chief Head Security Officer (CHSO) on the following aspects:

• Regulatory Compliance with the National Key Point Act (NKP) and the Critical Infrastructure Protection Act (CIPA)

• Completes NKP Reports according to regulatory compliance
• Conducts NKP Investigations related to the National Key Point
• Manages the SSP compliance in terms of NKP annual training required

50 Period NKP Refresher

Reg 21 Firearm refresher training

Ensure that SSP deployed officers complete the required WAG 1 applications and submits to NKP for authorisation

• Ensure that SSP employees complete necessary CRC vetting
• Ensure that all SSP employees and management required to be vetted by the State Security Agency (SSA) complete the necessary Z204 forms

Team member of the Security Risk, Threat, and Vulnerability (SRA) assessment

Ensure closure from SSP when identified (close out security action points)

Conducts Base Line Security Assessments (BSSA)

Manages the Regulatory Refinery Security Committee (REFSECO)

Monthly management of a meeting

• Monthly presentation of security team achievements
• Potential changes in structures, Show case info on SSP and SSP on site, etc.

Manage and Represents the SSP on the Joint Planning committee (JPC)

Manages all Firearms allocated to the facility accordance with the Firearms Control Act (FCA) and SSP Firearm Management Process / Procedures

Manages SSP employee’s competencies

• Develop and maintain a database competency expiry date
• Ensure all staff commence renewal process at least 120 days prior to expiry

Ensure SSP employees are compliant with Reg 21 training requirements

• Ensure the training provider is booked in advance
• Ensure staff are communicated in advance of training dates, and ensure that staff attend
• Provide evidence of training conducted on site for NKP inspection
• Ensure CHSO is advised of training dates and is given evidence of training conducted should CHSO be able to attend

Manages all Firearms of the SSP, in terms of Legal requirements

• Registers
• Licensing requirements
• Daily allocation to employees on site

Ensure ALL posts have an armed officer allocated

Manages and execute all “Warrant of Arrests” (when identified via CRC vetting) in conjunction with the South African Police Services

Responsible for Service Level Agreement compliance of the SSP to the facility;

Manage the SSP deployment to the NKP

Manages all Human Resource and Industrial Relations matters for the SSP, on staff deployed to the facility

• Leave
• Compliance with SSP disciplinary code

Ensure compliance of allocated staff of the SSP to the Private Security Industry Regulatory Authority Act (PSIRA)

• Develop and maintain a database of PSIRA expiry dates
• Ensure all staff are renewed prior to expiry
• Ensure all SSP employees are in possession of VALID PSIRA Cards

Manages the Uniform and Personal Protection Equipment (PPE) management

• Ensure that the uniform is replaced timeously as agreed on SLA

Training Management

• Develop and maintain a training register
• Ensure compliance with all training is done timeously
• Supply monthly proof to client of completion

Supply a corrective plan for employees deemed “Not Yet Competent”

Toolbox Talks

• Maintain records of talks conducted
• Supply monthly proof to NKA Manager and to client in monthly meetings

Implementation of site security plans depending on alert levels

Implementation of contingency plan during various unrests or protests within the demographic

Ensure training is conducted as required on

SLA Training

• Regulatory training as mentioned above
• SLA requirements mentioned above including

Quarterly training on United nations Voluntary Principles (UNVPSHR)

On The Job (OTJ) of

Standard Operating Procedures (SOP’s)

Emergency Response Plans

At least once per quarter

At minimum level of “Table-top”

Manage investigations on the facility

Planning and investigating all security related incidents

Manage all investigations as liaison between the South African Police, National Key Point Regulator, Crime Intelligence and Sate Security Agency.

SSP Health and Safety (HSE) representative

Manages SSP staff for annual “Fit for duty” medical assessments

Manages Annual site inductions and reinductions of all SSP employees

Represents SSP in terms of OSHA Legal requirement in accordance with the Health and Safety

• Representation on SHEQ meetings
• Manage SHEQ Related Investigations
• Manage and Schedule Building inspections
• Manage, schedule. Implement and investigate all Loss Prevention System Tools (LPS System – Near Loss Incidents (NLI), Loss Incidents (LO) and Loss Prevention Observations (LPO) - ISOMETRIX

SSP Compliance including HR / IR matters

Manage security related investigations

Ensure all investigations are registered

Complete Executive Summary Report upon conclusion

Manage Weekly Audits and inspections

Develop and maintain a weekly check sheet

Maintain a weekly report and monthly report for monthly submission to client

Manage Monthly Audit with Blending and Shipping Business Unit

For the Ballast facility-same as point 18

Manages the SMP (pipeline) officers deployed

Ensure daily inspection of officers and assets is conducted

• 15KM Critical lines to be inspected by SMP Officers DAILY (including Refinery to Berth – Subject to time availability)

Ensure officer supply a daily activity report

Full Line from Refinery to Berth to Saldhana to be checked once a week by Refinery Management

Management of Ad Hoc Service requests

Complete Risk Assessments

Meet with project leads for the requirements

Ensure that Site Operating Procedures are trained to the officers allocated to the adhoc project

Ad-Hoc staffing / Management

The suitable candidates shall have the following qualifications/attributes/skills:

• Management within a National Key Point environment (at least 3 years)
• Experience in the petroleum sector is an advantage
• Computer literacy
• Formal Managerial training certification would be advantageous
• Understanding the following Legal Aspects & Principles
• PSIRA – Private Security Industry Regulatory Act
• BCEA – SD6 – Basic Conditions of Employment Act - Sectoral Determination 6
• NKP – National Key Point Act
• FCA – Firearms Control Act
• ISPS Code
• Management within a National Key Point environment (at least 3 years)
• Experience in the petroleum sector is an advantage
• Computer literacy
• Formal Managerial training certification would be advantageous
• Understanding the following Legal Aspects & Principles
• PSIRA – Private Security Industry Regulatory Act
• BCEA – SD6 – Basic Conditions of Employment Act - Sectoral Determination 6
• NKP – National Key Point Act
• FCA – Firearms Control Act
• ISPS Code

Contract Manager - Western Cape CPT - CBD, Western Cape, ZA