Contract Coordinator

Njiloconsulting; Port Shepstone; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Njilo Consulting and Logistics is seeking a Contract Administrator to support contract preparation, negotiation, and compliance across sales, purchases and partnerships. You will maintain audit-ready records and ensure timely processing of all contract documents.

The role requires a Fleet Management or Logistics qualification, at least 2 years of relevant experience, and proficiency with MS Office and fleet management systems.

Job description

LOCATION : KZN- Port Shepstone DURATION : Permanent

Purpose of the Position

To support Njilo Consulting and Logistics A Contract Administrator is a professional responsible for preparing, negotiating, and reviewing company contracts, including sales, purchases, and business partnerships. They ensure compliance with legal requirements, analyse potential risks, and maintain organized records.

Minimum Requirements

• Fleet Management Diploma/ Degree or Transport and Logistics Management Diploma/Degree
• Minimum 2 years work experience, as a Contract Administrator or Contract Co-ordinator
• Microsoft Word, Excel, Outlook, and Power Point.
• Valid driver's licence
• Familiarity with fleet management systems.

Core Responsibilities

Contract Administration & Documentation Control:

• Ensure accurate and timely processing, filing, and tracking of all contract-related documents
• Maintain audit-ready records including job cards, delivery notes, supporting documents, and reports
• Support compliance with contractual terms, SLAs, and internal policies

Order Processing & Coordination:

• Capture and track tyre orders and maintenance requests
• Coordinate with suppliers and internal teams to ensure timely service delivery
• Monitor progress of orders, escalating delays or discrepancies when required

Operational Support:

• Provide administrative support to the Contract Manager
• Assist with project execution tasks, contract reporting, and performance monitoring
• Update system trackers and ensure data accuracy across all platforms

Customer & Supplier Engagement:

• Communicate with clients and service providers professionally and timeously
• Support the resolution of escalations and follow up on outstanding issues
• Ensure service providers adhere to contractual obligations and SLAs

Reporting & Performance Tracking:

• Generate weekly and monthly reports on contract performance, orders, and utilisation
• Track outstanding items, turnaround times, and service trends