Assistant Company Secretary

Federated Employers Mutual Assurance Company (RF) Proprietary Limited (FEM); Gauteng; On-site; ZAR 420,000 - 720,000; Full time

Job summary

Federated Employers Mutual Assurance Company (RF) Proprietary Limited (FEM) in Johannesburg seeks an Assistant Company Secretary to support the Company Secretary in implementing governance practices, regulatory compliance and board administration.

Reporting to the CFO, you will coordinate board and committee activities, draft minutes, maintain statutory records and assist with regulatory filings, while collaborating with Risk, Compliance and Legal teams to ensure robust governance across the

Qualifications

• Bachelor's degree in law, commerce or related field with governance understanding.
• Membership of a recognised governance professional body is required or strongly preferred.
• A Company Secretarial qualification, governance-related certification, or related postgraduate qualification is advantageous.

Responsibilities

• Coordinate Board, Board Committee, shareholder and stakeholder meetings; assist in governance calendar, agendas and packs.
• Draft minutes and resolutions; monitor implementation of Board decisions and support Board evaluations.
• Maintain statutory registers and governance records; coordinate statutory returns and regulatory filings.
• Provide governance support to directors and facilitate communication among directors, executives, regulators and stakeholders.
• Assist with governance reviews, regulatory inspections, and governance risk assessments in collaboration with Risk, Compliance, Internal Audit and Legal.

Skills

Governance

Regulatory compliance

Board administration

Stakeholder management

Corporate law

Education

Bachelor's degree in Law or Commerce

Governance professional body membership

Company Secretarial qualification (advantageous)

Job description

FEM is looking to appoint an Assistant Company Secretary at its Head Office, based in Johannesburg. Reporting to the Chief Financial Officer (CFO), the overall objective of this role is to support the Company Secretary in ensuring the effective implementation of corporate governance practices, regulatory compliance, and board administration. The incumbent will be responsible for coordinating governance processes, supporting Board and Committee activities, maintaining statutory records, facilitating regulatory compliance obligations, and contributing to the overall effectiveness of the organisation's governance framework.

The successful candidate's responsibilities will include, but not be limited to:

Supporting the Company Secretary in maintaining high standards of corporate governance and regulatory compliance across the organisation. Key responsibilities include coordinating Board, Board Committee, shareholder, and stakeholder meetings; preparing governance calendars, meeting schedules, agendas, and Board packs; drafting minutes and resolutions; monitoring the implementation of Board decisions; and supporting Board evaluations, director induction, and ongoing development initiatives. The role will also provide governance-related support to directors and facilitate effective communication between directors, executives, shareholders, regulators, and other stakeholders.

The incumbent will further be responsible for maintaining statutory registers, governance records, and company documentation, coordinating statutory returns, regulatory filings, and governance submissions, safeguarding corporate records and legal documentation, and supporting Annual General Meetings and other shareholder engagements. In addition, the role will assist with governance reviews, regulatory inspections, governance risk assessments, and the maintenance of compliance risk registers, while working closely with Risk, Compliance, Internal Audit, Legal, Regulators, Auditors, and Service Providers to ensure adherence to legislative, regulatory, and governance best practices.

The minimum requirements of the position are a bachelor’s degree in law, Commerce, Corporate Governance, Business Administration, or a related field, together with membership of a recognised governance professional body. A Company Secretarial qualification, governance-related certification, postgraduate qualification in Corporate Governance, Business Administration, Insurance, or Risk Management, or a professional qualification in Corporate Governance or Chartered Governance will be advantageous.

Candidates must have a minimum of 2 to 3 years' experience in corporate governance or company secretarial functions, together with a sound understanding of the Companies Act and King V principles.

In exchange for the candidate's successful services, FEM offers a competitive total cost to company remuneration package with attractive benefits.

We have offices regionally in Cape Town, Durban, and Johannesburg. This position will be based in Johannesburg.

Applications may not be considered if the minimum criteria of the position are not met. People with disabilities are welcome to apply.

FEM promotes the principles of Employment Equity, and the appointment of this candidate is at FEM's sole discretion.