Company Compliance Administrator (Cipc Administrator)

Dante Personnel Recruitment (Pty) Ltd; Johannesburg; On-site; ZAR 102,000 - 122,000; Full time

Job summary

Dante Personnel Recruitment (Pty) Ltd in Roodepoort is seeking a Company Compliance Administrator to oversee regulatory filings and maintain client portfolios. The role requires meticulous record-keeping, strong communication, and the ability to manage multiple entities while ensuring CIPC compliance and timely submissions.

The successful candidate will handle annual returns, BO declarations, company registrations, director changes, and related administrative processes, with a focus on accuracy

Qualifications

• Matric certificate or equivalent.
• Excellent communication and administrative skills.
• Ability to manage multiple company portfolios.
• Knowledge of CIPC processes and online filing systems.

Responsibilities

• Prepare and submit annual returns for companies and close corporations.
• Prepare, update and submit BO declarations and maintain registers.
• Register new companies, name reservations and amendments.
• Process director appointments, resignations and changes.
• Handle changes to registered addresses, company names and FYE.
• Maintain statutory records and registers.
• Coordinate submission of AFS or FAS as required by CIPC.
• Monitor portfolios for compliance and deregistration risks.
• Assist with reinstatements and deregistrations.
• Liaise with clients to obtain documents and signatures.
• Manage deadlines and payments.
• File submission confirmations and maintain organized filing.
• Follow up on CIPC queries and resolve submission errors.
• Provide updates to management on outstanding matters.

Skills

Communication skills

Administrative skills

Multitasking

Independence

CIPC knowledge

Education

Matric certificate

Job description

Company Compliance Administrator

Roodepoort

R10,000 CTC

Minimum requirements:

• Matric certificate
• Excellent communication and administrative skills
• Ability to manage multiple company portfolios
• Sound understanding of CIPC legislation, procedures and online filing systems
• Ability to work independently and take ownership of responsibilities

Key Responsibilities:

• Annual Returns: Preparing and submitting annual returns for companies and close corporations, ensuring deadlines are met and applicable fees are paid
• Beneficial Ownership (BO): Preparing, updating and submitting beneficial ownership declarations, maintaining the relevant securities or beneficial interest registers, and ensuring compliance with annual filing requirements
• Company Registration: Registering new companies, name reservations and amendments to existing company registrations
• Director Changes: Processing director appointments, resignations, removals and changes to director information
• Company Amendments: Handling changes to registered addresses, company names, financial year-ends and other company registration details where applicable
• Statutory Records: Maintaining accurate company records, director registers, securities registers and supporting compliance documentation
• Financial Compliance Submissions: Coordinating the submission of applicable Annual Financial Statements (AFS) or Financial Accountability Supplements (FAS), as required by CIPC
• Company Compliance: Monitoring company portfolios to identify outstanding submissions, penalties, non-compliance and possible deregistration risks
• Reinstatements and Deregistrations: Assisting with company reinstatements, voluntary deregistrations and related administrative processes
• Client Communication: Liaising with clients to obtain required documents, signatures, identification documents and company information
• Deadline Management: Maintaining compliance schedules and tracking outstanding documents, submissions and payments
• Record-Keeping: Filing submission confirmations, certificates, resolutions and supporting documentation electronically and maintaining an organised filing system
• CIPC Queries: Following up on pending applications, resolving submission errors and communicating with CIPC where necessary
• Reporting: Providing regular updates to management regarding outstanding compliance matters and the status of company portfolios