Company Compliance Administrator (CIPC Administrator)

Dante Personnel; South Africa; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Dante Personnel seeks a diligent Company Secretarial Administrator to manage annual returns, registrations, and compliance for client portfolios in South Africa. You will prepare and submit annual returns for companies and CCs, maintain director and securities registers, and handle changes to registrations and records.

The role requires Matric, excellent communication and administrative skills, the ability to work independently, and a sound understanding of CIPC processes.

Qualifications

• Matric certificate is required.
• Strong communication and administrative skills are essential.
• Ability to manage multiple company portfolios is required.
• Sound understanding of CIPC legislation, procedures and online filing systems.
• Ability to work independently and take ownership of responsibilities.

Responsibilities

• Annual Returns: Prepare and submit annual returns for companies and close corporations, ensuring deadlines and fees.
• BO: Prepare and submit beneficial ownership declarations and maintain relevant registers.
• Company Registration: Register new companies, name reservations and amendments.
• Director Changes: Process appointments, resignations and changes to director information.
• Company Amendments: Handle changes to registered addresses, names and fiscal year-ends.
• Statutory Records: Maintain company records and registers.
• Financial Compliance Submissions: Coordinate submission of AFs or FAS to CIPC as required.
• Company Compliance: Monitor portfolios for non-compliance and deregistration risks.
• Reinstatements and Deregistrations: Assist with reinstatements and voluntary deregistrations.
• Client Communication: Liaise with clients to obtain documents and signatures.
• Deadline Management: Track compliance schedules and outstanding documents.
• Record-Keeping: File submission confirmations and certificates electronically.
• CIPC Queries: Follow up on pending applications and communicate with CIPC.
• Reporting: Provide updates to management on outstanding matters and statuses.

Skills

Excellent communication

Administrative skills

Portfolio management

CIPC knowledge

Independent working

Education

Matric certificate

Job description

Minimum requirements:

• Matric certificate


• Excellent communication and administrative skills


• Ability to manage multiple company portfolios


• Sound understanding of CIPC legislation, procedures and online filing systems


• Ability to work independently and take ownership of responsibilities

Key Responsibilities:

• Annual Returns: Preparing and submitting annual returns for companies and close corporations, ensuring deadlines are met and applicable fees are paid


• Beneficial Ownership (BO): Preparing, updating and submitting beneficial ownership declarations, maintaining the relevant securities or beneficial interest registers, and ensuring compliance with annual filing requirements


• Company Registration: Registering new companies, name reservations and amendments to existing company registrations


• Director Changes: Processing director appointments, resignations, removals and changes to director information


• Company Amendments: Handling changes to registered addresses, company names, financial year-ends and other company registration details where applicable


• Statutory Records: Maintaining accurate company records, director registers, securities registers and supporting compliance documentation


• Financial Compliance Submissions: Coordinating the submission of applicable Annual Financial Statements (AFS) or Financial Accountability Supplements (FAS), as required by CIPC


• Company Compliance: Monitoring company portfolios to identify outstanding submissions, penalties, non-compliance and possible deregistration risks


• Reinstatements and Deregistrations: Assisting with company reinstatements, voluntary deregistrations and related administrative processes


• Client Communication: Liaising with clients to obtain required documents, signatures, identification documents and company information


• Deadline Management: Maintaining compliance schedules and tracking outstanding documents, submissions and payments


• Record-Keeping: Filing submission confirmations, certificates, resolutions and supporting documentation electronically and maintaining an organised filing system.


• CIPC Queries: Following up on pending applications, resolving submission errors and communicating with CIPC where necessary


• Reporting: Providing regular updates to management regarding outstanding compliance matters and the status of company portfolios