Commercial Litigation Secretary

ARCS; Cape Town; Presencial; ZAR 260 000 - 360 000; Tempo integral

Resumo da oferta

ARCS in Cape Town is seeking a seasoned Commercial Litigation secretary to provide comprehensive administrative support within a busy law practice. You will manage diaries, arrange meetings, prepare and format complex documents, and handle billing matters with precision.

The ideal candidate has at least five years of relevant experience, strong MS Word/Office 365 skills, and familiarity with legal CMS systems such as Aderant Expert and iManage.

Qualificações

• Minimum of 5 years' experience as a Commercial Litigation secretary.
• Excellent knowledge of MS Word and Office 365.
• Basic knowledge of Aderant Expert (CMS) accounting system would be advantageous.
• Dictaphone Typing Knowledge of iManage would be advantageous.
• Matric is essential.
• Knowledge of High Court procedure and documentation would be advantageous.

Responsabilidades

• Provide administrative and organisational support, including diary management and meeting arrangement.
• Amend and format complex documents with track changes, cross-referencing, footnotes and comments.
• Annotate, redact, collate and compress large PDF sets.
• Prepare and organise physical and electronic documents.
• Perform dictaphone and copy typing of documents.
• Prepare and maintain client and resource files.
• Manage day-to-day requirements of the legal practice.
• Post time daily and monitor payments and trust balances.
• Maintain filing systems, update client contact details, and capture timesheets.
• Prepare pre-bills and billing memos and dispatch to clients.
• Oversee debtors in conjunction with accounts and clients and follow up on FICA requirements.

Conhecimentos

Diary management

Meeting coordination

Document editing

Client communications

Formação académica

Matric

Ferramentas

MS Word

Office 365

Aderant Expert

iManage

Descrição da oferta de emprego

Key Responsibilities

• Provide strong administrative and organisational support, including diary management, arranging meetings, answering telephone calls and tracking messages in the absence of legal professionals.
• Amend and format complex documents, including working with track changes, cross-referencing, footnotes, comments, PowerPoint and related document functions.
• Annotate, highlight, redact, collate and compress large sets of PDF documents.
• Prepare, organise and arrange physical and electronic documents.
• Perform dictaphone and copy-typing of documents.
• Prepare and maintain resource and client files.
• Administer and organise the day-to-day requirements of the legal practice.
• Prepare client accounts, post time daily, monitor payments to service providers, and monitor outstanding debtors and trust balances.
• Develop and maintain electronic and physical filing systems, ensuring that filing is accurate and kept up to date.
• Maintain and update client contact details.
• Capture timesheets for professionals.
• Prepare pre-bills and billing memos and send these to clients.
• Manage debtors in conjunction with the accounts department and clients.
• Handle FICA administration, including engaging with clients and the internal FICA department, tracking required documentation and following up to ensure FICA requirements are met.
• Manage the team's electronic diary, including commercial deadlines and court dates.
• Provide general office and personal administration support.

Requirements

• Minimum of 5 years' experience as a Commercial Litigation secretary within a law firm .
• Excellent knowledge of MS Word and Office 365 .
• Basic knowledge of Aderant Expert (CMS) accounting system would be advantageous.
• Dictaphone Typing Knowledge of iManage would be advantageous.
• Matric is essential.
• Knowledge of High Court procedure and documentation would be advantageous.