Advanced Commercial Litigation Secretary

ARCS; Cape Town; On-site; ZAR 260,000 - 360,000; Full time

Job summary

ARCS in Cape Town is seeking a seasoned Commercial Litigation secretary to provide comprehensive administrative support within a busy law practice. You will manage diaries, arrange meetings, prepare and format complex documents, and handle billing matters with precision.

The ideal candidate has at least five years of relevant experience, strong MS Word/Office 365 skills, and familiarity with legal CMS systems such as Aderant Expert and iManage.

Qualifications

• Minimum of 5 years' experience as a Commercial Litigation secretary.
• Excellent knowledge of MS Word and Office 365.
• Basic knowledge of Aderant Expert (CMS) accounting system would be advantageous.
• Dictaphone Typing Knowledge of iManage would be advantageous.
• Matric is essential.
• Knowledge of High Court procedure and documentation would be advantageous.

Responsibilities

• Provide administrative and organisational support, including diary management and meeting arrangement.
• Amend and format complex documents with track changes, cross-referencing, footnotes and comments.
• Annotate, redact, collate and compress large PDF sets.
• Prepare and organise physical and electronic documents.
• Perform dictaphone and copy typing of documents.
• Prepare and maintain client and resource files.
• Manage day-to-day requirements of the legal practice.
• Post time daily and monitor payments and trust balances.
• Maintain filing systems, update client contact details, and capture timesheets.
• Prepare pre-bills and billing memos and dispatch to clients.
• Oversee debtors in conjunction with accounts and clients and follow up on FICA requirements.

Skills

Diary management

Meeting coordination

Document editing

Client communications

Education

Matric

Tools

MS Word

Office 365

Aderant Expert

iManage

Job description

ARCS in Cape Town is seeking a seasoned Commercial Litigation secretary to provide comprehensive administrative support within a busy law practice. You will manage diaries, arrange meetings, prepare and format complex documents, and handle billing matters with precision.

The ideal candidate has at least five years of relevant experience, strong MS Word/Office 365 skills, and familiarity with legal CMS systems such as Aderant Expert and iManage.