Clearing and Customs Administrator

AtripleA recruitment & temps; South Africa; On-site; ZAR 390,600 - 558,000; Full time

Job summary

A reputable recruitment agency in South Africa is seeking a detail-oriented finance professional to assist with financial matters and manage procurement processes. The ideal candidate will have a strong procurement and customs clearing background, proficiency in Sage Pastel Evolution, and excellent skills in Excel. Responsibilities include handling purchase orders, stock reconciliations, and liaising with suppliers. This role demands a commitment to ethical practices and requires at least 5 years of experience in the relevant field.

Qualifications

• At least 5 years' experience in Procurement and Customs clearing.
• Clean ITC and criminal check are required.
• Experience must include signing of the company's confidentiality agreement.

Responsibilities

• Assist the Group Finance Executive with Financial Matters.
• Forecast and create accurate purchase orders.
• Ensure goods and stock reconciliations are processed.

Skills

Good knowledge of Foreign Exchange

Good verbal skills

Ability to work independently

Knowledge of ethical accounting practices

Good oral and written communication skills

Attention to detail

Ability to work under pressure

Finance and procurement background

Education

Matric

Tertiary or equivalent qualification

Tools

Sage Pastel Evolution

Intermediate to Advanced Excel

Job description

Main Purpose

Assisting the Group Finance Executive with Financial Matters, monthly reconciliations, Full Creditors and Bookkeeper Function up to Balance Sheet.

Key Performance Areas

• Forecasting of Purchase orders on pre-approved orders placed in advanced.
• Create and send out all accurate purchase orders.
• Processing of GRV's once stock is received.
• Ensure goods received are checked and loaded promptly onto the system.
• Notify Sales of stock received.
• Calculation of landed cost on imports and accurate processing in Pastel (Checking duties, vat, etc. are accurate as per invoice from forwarding agent).
• Resolving any differences between our external warehouse and Pastel daily.
• Work closely with clearing and forwarding agents for timeous deliveries of imports and exports.
• Notifying suppliers of short deliveries and / or faulty stock and arranging credits.
• Calculate Recommended Retail Price in line with required GPs.
• Track due dates VS suppliers.
• Follow up with suppliers on ETAs on all open POs.
• Completing import documents, including customs inspections when needed
• Ensure new product codes are created and maintained on the system and that pricing is always accurate and approved by finance.
• Oversee all custom and duties clearing and ensure the best possible way is processed (Including ensuring the correct.
• Streamline the business supplier ordering to be as efficient and cost effective as possible.
• Handle supplier returns and supplier warranties.
• Any Ad Hoc duties relating to the position.

Minimum Requirements

• Matric.
• Tertiary or equivalent qualification advantageous.
• Clean ITC check.
• Clean criminal check.
• Signing of the company's confidentiality agreement.
• Sage Pastel Evolution experience preferred.
• Intermediate to Advance Excel.
• At least 5 years' experience in Procurement and Customs clearing.

Skills and Specifications

• Good knowledge of Foreign Exchange
• Good verbal skills.
• A team player and able to work independently.
• Should have knowledge of ethical accounting practices and ensure they are adhered to.
• Should have good oral and written communication skills.
• Should have attention to detail and ability to work fast and accurate under pressure.
• Should have ability to understand the whole process 'from suppliers to customers.
• Ability to assist in resolving daily operational issues and reporting back to manager.
• Willingness to work extra hours when required.
• Strong finance and procurement background.